Accounts Payable And Project Coordinator For A Residential Construction And Design - build Firm In The US (home Based Full Time) - Remote Eligible
Virtual Coworker
Job Title
Enter vendor and subcontractor invoices into Buildertrend and QuickBooks. Verify purchase orders and match them to invoices. Track and reconcile project expenses across multiple entities. Manage subcontractor compliance: W9s, COIs, lien waivers. Prepare weekly accounts payable reports and organize payment runs (bill pay, ACH). Run biweekly payroll using Gusto (or similar platform) for salaried and hourly employees. Track PTO, timesheets, and project-based labor costs. Assist project teams with Buildertrend setup and ongoing data entry. Coordinate with project managers to maintain accurate project budgets. Communicate with vendors regarding missing documentation or payment issues.
Knowledge with using the following softwares:
- Buildertrend (required, we will train the new staff member)
- QuickBooks Online
- Paychex Flex (or similar payroll platform)
- Online banking portals (e.g., Chase, Amex)
- Google Workspace (Sheets, Docs, Gmail, Drive)
Open to Filipinos currently residing in the Philippines.
Please only apply for this role if you have the following home office requirements:
- Perfectly working headset and webcam
- Stable internet connection of at least 25 Mbps ~ 50 Mbps
- Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
- Quiet room with no distractions or background noises
- A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.