Project Coordinator

Project Coordinator

Join our team as a Project Coordinator. We're seeking an organized and proactive Project Coordinator to support our engineering and drafting teams and ensure projects stay on track. In this role, you will manage timelines, coordinate meetings, and maintain smooth communication between clients, vendors, and internal teams. You will also assist with IT onboarding for new hires, support budgeting and reporting efforts, and use tools like BQE Core and Asana to drive project efficiency. Ideal candidates will have experience in one or more of the following industries: glass and glazing, façade panel systems, engineering, drafting, architecture, commercial construction. Experience with Power BI or other project-tracking software is a strong plus.

Responsibilities:

• Manage timelines, deadlines, and task tracking for engineering and drafting projects.
• Schedule and facilitate project meetings, ensuring accurate documentation and communication.
• Serve as the primary liaison between clients, vendors, and internal teams.
• Maintain clear, professional communication to resolve issues and ensure project success.
• Oversee IT setup for new engineers/drafters, ensuring proper software and secure access.
• Coordinate with outsourced IT provider for technical issue resolution.
• Support project managers with logistics, budgeting, and reporting.
• Assist with contract requisitions and participate in bidding processes.
• Utilize project management tools (e.g., BQE Core, Asana) for task tracking and billing.

Essential Skills:

• Expertise with entry-level Microsoft Power BI for data tracking and reporting.
• Strong Excel skills with proficiency in Outlook and Microsoft Teams.
• Strong communication and coordination skills across clients, vendors, and internal teams.
• Ability to manage timelines, deadlines, and task tracking with precision for engineering & drafting projects.
• High attention to detail and ability to multitask across fast-moving projects.
• Excellent written and verbal communication skills.

Additional Skills & Qualifications:

• Preferred experience in glass and glazing or façade panel systems or engineering, drafting, architecture or commercial construction industry.
• Desire to learn BQE Core and project management tools (e.g., Asana).
• Interest in serving as a liaison between internal staff and our outsourced IT provider when technology help is needed.
• Willingness to take ownership of technical issue resolution in coordination with our IT partner to maintain smooth daily operations.

Work Environment:

This position requires on-site work at our Kansas City, Missouri office. The role involves working with various software and project management tools, ensuring a smooth and efficient project workflow. You will collaborate closely with both in-house and remote team members, ensuring proper software access and permissions are set up securely.

Job Type & Location:

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits:

The pay range for this position is $24.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Kansas City, MO.

Application Deadline:

This position is anticipated to close on Jan 26, 2026.

About Actalent:

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.