Intermediate Project Coordinator - 1 Year Contract

Join Vard Marine

Vard Marine is the market leader in designing specialized ships to meet diverse mission requirements in harsh operating environments. With an integrated team located in offices throughout the world, we continue to grow by broadening our product range, expanding our market reach, and adapting our core competencies and skill sets to align with growing demands. By continually evolving our product offerings and broadening our scope of supply we strive hard to achieve excellence in supporting a diverse customer base.

The integrity and reliability of our vessels are vital. We create bespoke designs and service packages tailored to the unique needs of each client and each engagement. We are experienced, innovative, global and the best at what we do.

If you are ready to unleash your potential and participating in shape the new generation of specialized vessels, read on!

Position Entailments

• Maintain weekly project progress tracking and requested project documentation for active projects.
• Collect and distribute project performance information to the project team, advising project team of recommended actions based on noted project performance.
• Ensure alignment of project records, between corporate accounting software, project management software, and project data locations.
• Assist Project Manager in identification of project change orders, communicating requests for change orders to contracts department and advising finance department.
• Assist Project Manager when project issues or risks are identified, assisting in implementing recommended actions as to reduce risk to overall project performance and success.
• Assist Project Manager in the coordination of project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget monitoring, and other factors necessary for success.
• Assist Project Manager in preparing reports and presentations.
• Prepare and maintain electronic and paper project files.
• Perform document control functions including internal and external issue and receipt of deliverables.
• Maintain project registries that capture stakeholder communication, internally and externally.
• Assist with ensuring project activities adhere to quality assurance requirements.
• Recommend and assist in implementing new processes, in conjunction with Manager.
• Assist Project Manager by identifying invoicing milestones and liaise with finance team to prepare invoice.
• Assist Project team with scheduling and preparation of project meetings.
• Attend project debriefs in order to identify areas for improvement; make recommendations based on findings.

Qualifications

• Will hold a minimum qualification of a recognized degree or equivalent experience.
• 5-10 years' experience using Microsoft Project or equivalent.
• Will typically have 5-10 years' experience coordinating projects.
• Experience in coordinating complex multi-year projects.
• Preferable to hold an external associate Project Management certification, such as PMI, CAPM or Project Management Associate, but not required.
• Communicates clearly and can complete work within budget and deadlines.
• Willingness to be developed, mentored, or coached by senior staff.

Competitive Salary Range: CA $66,000 - $74,000, commensurate with experience and qualifications, as outlined in the job description/posting.