Grant Assistant - State Program Administrator Technical Specialist

Grant Assistant

Job Class: State Program Administrator, Technical Specialist

Agency: Human Services Dept

Location: St. Paul

Telework Eligible: Yes

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Salary Range: $23.61 - $33.28 / hourly; $49,297 - $69,488 / annually

Classified Status: Classified

Bargaining Unit/Union: 207 - Technical/AFSCME

Work Area: K

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

Flexible work hours may be permitted with supervisor approval.

The grant assistant plays a critical role in supporting grant managers and teams in various aspects of grant administration and management, helping to ensure the success and effectiveness of grantmaking and supporting the mental health unit with additional administrative supportive tasks in the Behavioral Health Administration. The grant assistant will manage specific administrative tasks associated with contracting, including communicating with and collecting required documents from grantees, populating specific fields in contract templates, and creating contract workflow in the Contract Integration System (CIS). Additional tasks may include SharePoint or other project systems management, creation, creating documents for support of grants and unit, creating tracking, monitoring and flow supporting grants, projects and contracts.

Responsibilities include, but not limited to:

Serve as a subject matter expert regarding administrative aspects of the grant and contract process, including compiling, reviewing, and maintaining program records.

Ensure all required fields in the Contract Integration System (CIS) are up to date with all related contract and grant information and all required documents are uploaded and accessible, consistent with CIS standards.

Ensure all processes, contracts remain on task and executed timely.

Update all weekly, monthly, quarterly expectations for tracking and reporting.

Support all QI efforts.

Create data points, systems and project planning as needed.

Provide miscellaneous administrative support to team members. Ensure all tracking, projects, and support is developed, up to date and managed to assure fluidity of workflow and implementation.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Two (2) years of experience working with grants/contracts supporting a human services program.

Experience must demonstrate:

Working with RFPs which includes collecting, tracking, and scoring.

Reviewing supporting contract documents and preparing invoices for review.

Knowledge of grant administration processes.

Performing administrative actions that includes scheduling meetings, preparing/maintaining contact lists and, responding to internal and external partners.

Skilled at using MS Office Suite programs: Word, Excel, PowerPoint, Outlook along with Adobe Acrobat for creating, reviewing, and editing documents.

Preferred Qualifications

Variety of experiences working effectively with others from different backgrounds and cultures.

Knowledge of Behavioral Health programs.

Proficient in project planning software and SharePoint knowledge.

Project planning experience.

Strong administrative experience supporting large teams.

Strong organizational skills.

Additional Requirements

Minnesota Department of Human Services (DHS) criminal background check will be conducted on all finalists for this position. Finalists must pass the DHS background check.

Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.