Project Coordinator

Project Coordinator For The UTA Executive Search Practice

As Project Coordinator for the UTA Executive Search practice you are responsible for managing the end-to-end candidate process for our Blue Chips Clients, the scope of work includes creating job descriptions, generating progress reports, scheduling candidates, as well as managing client relationships while ensuring the search and interview process is seamless.

In This Role You'll

• Craft job descriptions, initial and weekly Client status reports, interview materials, audits, as well as format candidate resumes.
• Facilitate search process by scheduling internal/client progress calls as well as coordinating client/candidate meetings.
• Handle client requests and maintain client satisfaction through high touch relationship management.
• Track the progress of your searches and proactively ensure all tasks are completed on time.
• Collaborate with the co-heads, recruiters, and other team members to ensure alignment and smooth execution of the search process.
• Coordinate background checks, reference checks, and other pre-employment assessments.
• Responsible for creating post search outreach materials.
• Maintain open communication with internal and external stakeholders to ensure a smooth process as well as address any issues or concerns that may arise.
• Maintain accurate and up-to-date records in the applicant tracking system (ATS).
• Identify areas for improvement in operational processes and suggest and implement solutions.
• Assist with special projects and events as needed.

What You'll Need

• Superior project management skills with demonstrated expertise working in fast-paced, high-performance environments where managing multiple projects is the norm.
• A strong sense of curiosity and an ability to ask questions thoughtfully and thoroughly.
• Analytical mindset with the ability to identify and solve problems.
• Strong organizational and planning skills coupled with extreme attention to detail.
• A willingness to learn and adapt in a dynamic work environment with the ability to think on your feet.
• Excellent communication skills shown through clear, structured, and concise written and verbal presentation.
• Collaborative team player with strong interpersonal skills.
• Proficiency in using applicant tracking systems (ATS), ie. Cluen Encore, databases, and other sourcing tools ie. Linkedin Recruiter.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Undergraduate degree required, postgraduate degree a plus.
• An unquestioned level of personal and professional integrity.

What You'll Get

• The unique and exciting opportunity to work at one of the leading global entertainment companies.
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence.
• The opportunity to do the best work of your career.
• Work in an inclusive and diverse company culture.
• Experience working in a collaborative environment with room to grow.
• Competitive benefits and programs to support your well-being.