Project Coordinator / Administrator - Kelowna 1225

Project Coordinator

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We're a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:

Integrity – We do what's right, even when no one is looking.

Improvement – We do it well. Then we do it better.

Caring – We put ourselves in others' shoes.

Authenticity – We like people, not pretense.

Determination – We kick down walls.

We've got everything to inspire our customers — except you!

Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction.

This is more than just a job — it's a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.

What you'll be doing:

As a Project Coordinator/Administrator, you'll:

- Oversee new construction projects related to appliances — timelines range from 6 months to 2 years

- Keep inventory levels accurate and deliveries on schedule

- Handle monthly invoicing and account reconciliation with precision

- Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit

- Interpret architectural drawings and apply them to appliance planning

- Own follow-ups and project details with internal and external stakeholders

- Build strong relationships with builder customers — both on-site and in-office

- Manage contract documentation and ensure everything is organized and up-to-date

What you bring:

We're looking for someone who's:

- Experienced — at least 1 year in project coordination or a similar administrative role

- Skilled in account management, invoicing, or inventory control (a plus!)

- A strong communicator — both written and verbal

- Detail-oriented and highly organized

- Able to juggle multiple tasks while staying accurate and calm under pressure

- Deadline-driven and business-savvy

- Personable, adaptable, and solution-focused

- Proficient in MS Office and comfortable with legacy systems

What we love about you:

- You're a go-to expert and internal champion

- You love solving problems and thinking creatively

- You thrive in a team but shine independently

- You're energized by a fast-paced, fun, and ever-changing environment

Bonus points if you have:

- Experience in supply chain management

- Familiarity with construction supply

Why Trail?

We take care of our team with:

- Extended health benefits

- Performance-based merit rewards

- Generous employee discounts

- Gym membership discounts

- Professional development programs

- Employee recognition initiatives

- Company events and paid volunteer opportunities

Work environment:

- Monday – Friday, 8:30am – 5:00pm

- Shared office space

- Frequent site visits

Ready to bring your energy, expertise, and enthusiasm to Trail? Let's build something great together!