Project Coordinator / Administrator - Kelowna 1025

Project Coordinator / Administrator - Kelowna 1025

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We're a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:

• Integrity – We do what's right, even when no one is looking.
• Improvement – We do it well. Then we do it better.
• Caring – We put ourselves in others' shoes.
• Authenticity – We like people, not pretense.
• Determination – We kick down walls.

We've got everything to inspire our customers — except YOU!

Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction. This is more than just a job — it's a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.

What you'll be doing:

• Oversee new construction projects related to appliances — timelines range from 6 months to 2 years.
• Keep inventory levels accurate and deliveries on schedule.
• Handle monthly invoicing and account reconciliation with precision.
• Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit.
• Interpret architectural drawings and apply them to appliance planning.
• Own follow-ups and project details with internal and external stakeholders.
• Build strong relationships with builder customers — both on-site and in-office.
• Manage contract documentation and ensure everything is organized and up-to-date.

What you bring:

• Experienced — at least 1 year in project coordination or a similar administrative role.
• Skilled in account management, invoicing, or inventory control (a plus!).
• A strong communicator — both written and verbal.
• Detail-oriented and highly organized.
• Able to juggle multiple tasks while staying accurate and calm under pressure.
• Deadline-driven and business-savvy.
• Personable, adaptable, and solution-focused.
• Proficient in MS Office and comfortable with legacy systems.

What we love about you:

• You're a go-to expert and internal champion.
• You love solving problems and thinking creatively.
• You thrive in a team but shine independently.
• You're energized by a fast-paced, fun, and ever-changing environment.

Bonus points if you have:

• Experience in supply chain management.
• Familiarity with construction supply.

Why Trail?

• Extended health benefits.
• Performance-based merit rewards.
• PPE allowance.
• Generous employee discounts.
• Gym membership discounts.
• Professional development programs.
• Employee recognition initiatives.
• Company events and paid volunteer opportunities.

Work environment:

• Monday – Friday, 8:30am – 5:00pm
• Shared office space.
• Frequent site visits.

Ready to bring your energy, expertise, and enthusiasm to Trail? Let's build something great together!