Executive Assistant & Project Coordinator

Executive Assistant & Project Coordinator

Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.

The Opportunity

Provide comprehensive executive support to multiple Cluster Leadership Team (LT) members.

How You'll Spend Your Day

Support multiple Cluster Leadership Team (LT) members, expertly manage complex calendars, meetings, travel, and logistics.

Prepare professional documents, presentations, and reports.

Uphold strict confidentiality and exercise sound judgment when handling sensitive information.

Draft, edit, and proofread LT communications.

Maintain efficient office operations and organized work environment.

Record meeting minutes, track and follow up on action items as required by the LT action items.

Serve as LT contact for internal/external stakeholders.

Oversee office supplies, vendors, and service providers by global policies.

Monitor expenses, process reimbursements, and assist with budget tracking.

Organize team activities, events, and workshops.

Manage training documentation, timelines, and compliance archiving.

Facilitate onboarding for new LT members.

Your Experience and Qualifications

Bachelor's degree; 5+ years as a professional assistant in a global organization.

International experience (US/EU).

High integrity and confidentiality.

Advanced Microsoft 365 skills (Copilot 365; Power Automate a plus).

Strong organizational, multitasking, and detail orientation.

Excellent communication skills.

Problem-solving and customer service focus.

Project coordination experience (planning, timelines, budget).

IT-savvy and adaptable.

Thrive under pressure.

Fluent in English and Hebrew.