Project Coordinator I

Project Coordinator I

The Project Coordinator I manages/drives all administrative aspects of assigned orders from time of order placement until delivery and payment to ensure small projects are accomplished on time, within budget, and in full alignment with customer expectations. You will be the bridge between customers, internal teams, and external partners helping keep projects on track.

Key Responsibilities:

• Serve as the primary point of contact for customers, representatives, key vendors, and internal team members for projects after order entry until project completion.
• Review purchase orders and contracts for accuracy and to match project execution to customer expectations.
• Work with sales, application engineers, order engineering, and key partners to manage project scope, timelines, changes, approvals, and customer expectations.
• Create, implement, and manage a detailed project schedule for each assigned project as needed.
• Arrange and facilitate project meetings (internal and external) and create formal communication plans for key stakeholders to ensure the successful implementation of assigned projects.
• Lead resolution of all project challenges to deliver projects on time and on budget.
• Maintain financial control measures, claim resolution, lien waivers, and bonds/letter of credits.
• Create reports and presentations on project status as needed.
• Other duties as assigned.

Minimum Qualifications:

• Three (3) years of experience in project coordination.
• Associate degree (or equivalent) in relevant field.
• Strong written, verbal, and presentation skills.
• Strong computer skills, especially with Microsoft Office applications.
• Strong attention to detail, organizational skills and ability to manage multiple tasks simultaneously while working in a fast-paced environment.

Preferred Qualifications:

• Business-level proficiency fluency in Spanish.
• Bachelor degree (or equivalent) in relevant field from an accredited institution.
• Professional certification such as PMP (Project Management Professional).
• Working knowledge of ERP systems such as MAI and/or Business Central.
• Five (5) years of experience in project coordination.