Project Coordinator

Executive Projects & Communications Coordinator

Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $16 billion global provider of IT solutions and services. Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees – all 7,000 of them. If you join our team, you'll enjoy:

• Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.
• Continuous professional growth and leadership opportunities.
• Health, wellness, and financial benefits to offer peace of mind to you and your family.
• World-class facilities and the technology you need to thrive – in our offices or yours.

Job Summary

The Executive Projects & Communications Coordinator will support the Executive Office by assisting with high-impact projects, internal communications, and event coordination. Reporting to the Executive Business Partner, this role will focus on creating compelling presentation content, supporting customer-facing events, and managing organizational communications. The ideal candidate is detail-oriented, creative, and thrives in a dynamic environment.

Role Description

Presentation Development

• Design and build high-impact PowerPoint decks for executive meetings, customer presentations, and internal events, ensuring alignment with brand standards and strategic messaging.
• Collaborate with senior leaders to transform complex information into clear, compelling messaging.

Event Management

• Assist in planning, coordinating and executing customer-facing and internal events, overseeing logistics, vendor relationships, and attendee communications for events ranging from small workshops to large-scale conferences.
• Track event budgets, timelines, and deliverables ensuring seamless execution and positive attendee experiences.

Organizational Communications

• Draft, edit, and distribute internal communications on behalf of the VP and leadership team.
• Ensure consistency in tone, branding, and messaging across all channels.

Strategic Project Support

• Provide research, analysis, and administrative support for ad hoc strategic initiatives, including data gathering, stakeholder coordination, and progress reporting.
• Partner with cross-functional teams to ensure timely completion of projects.

Operational Excellence

• Track project milestones and maintain accurate documentation in preparation for executive-level reporting.
• Identify process improvements to enhance efficiency in communications, event planning, and project management.

Continuous Improvement & Professional Development

• Stay current with industry trends, best practices, and digital tools relevant to executive support, communications, and event management.
• Proactively seek opportunities to expand skills and contribute positively to the organization.

Behaviors and Competencies

• Organization: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
• Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
• Communication: Can communicate simple ideas and information clearly.
• Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
• Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
• Detail-Oriented: Can demonstrate an ability to follow instructions and complete tasks as assigned.
• Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
• Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time.
• Documentation: Can follow established templates and guidelines to produce clear and accurate documentation when assigned.
• Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.

Skill Level Requirements

• Strong interpersonal skills - Basic
• Ability to work independently or in a team-oriented environment - Basic
• Ability to effectively prioritize and execute tasks - Basic
• Ability to manage shifting demands and timelines by utilizing analytical and problem-solving skills - Basic
• Proficient with Microsoft Office products - Basic

Preferred Qualifications/Skills

• Project management experience - Basic
• PMP or other relevant project management certifications - Basic
• Experience dispatching and managing onsite resources - Basic

Other Requirements

• Bachelor's Degree or relevant work experience required
• Experience in a customer-facing, customer support, or similar role preferred
• Familiarity with project management concepts
• Familiarity with basic IT hardware and solution
• Travel may be expected up to 30% based on business needs

The estimated annual pay range for this position is $50,000 - $65,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending. Equal Employment Opportunity – M/F/Disability/Protected Veteran Status