Facility Project Coordinator

Facility Project Coordinator

Location: Rapid City, South Dakota

Reporting Relationship: Manager Corporate Facilities

Relocation Assistance: Relocation assistance is available based on individual circumstances! Details to be shared during the offer process.

Essential Functions:

• Coordinate Jet Linx charter flight scheduling in alignment with corporate Aviation Policy, serving as the designated Flight Coordinator. Manage administrative responsibilities and program contacts, while arranging complex and detailed travel itineraries upon request from administrative staff and organizational leadership.

• Manage facility systems data records and files with accuracy and efficiency. Maintain comprehensive project and administrative filing systems to ensure timely access to reliable information, supporting streamlined workflows and operational effectiveness.

• Provide database record support for Archibus (Facility and Real Estate Asset Management Tool) and Spaceview (space management software).

• Oversee and manage the facilities internal corporate web page, ensuring content accuracy, timely updates, and alignment with department objectives. Responsible for maintaining user accessibility, coordinating with stakeholders for content contributions, and supporting internal communications through effective web page administration.

• Process all facilities department invoices in accordance with corporate policies. Monitor contract timelines and proactively communicate with the team regarding upcoming expirations or required extensions to ensure continuity of services.

• Gatekeeper for facility-related service tickets, overseeing intake, tracking, and resolution. Coordinate with approved vendors and facility project managers to address deficiencies and ensure timely ticket closeout.

• Vendor management proxy for all facility managers, coordinating vendor onboarding and compliance with contract requirements. Maintain accurate database records related to vendor contracts, ensuring timely updates and alignment with corporate standards.

• Coordinate with the HR Talent Acquisition team to reserve workspace for job requisitions across the corporate facility portfolio. Utilize Archibus software to manage space assignments and ensure alignment with staffing plans and operational needs.

• Provide support to facility construction projects.

• Primary facilities liaison for Horizon Point community events and activities, ensuring coordination and execution of all necessary facility logistics to support successful event operations.

• Primary contact for furniture vendor coordination at Horizon Point - manage service requests, repairs, and chair inventory. Ensure timely resolution of issues and accurate tracking of assets to support facility operations.

• Coordinate large-scale employee relocations at Horizon Point in collaboration with IT teams and end users. Manage move logistics including box inventory, employee communications, and updates to seating assignments in the Archibus database to ensure accurate space management.

• Maintain professional and respectful interactions with all company employees, consistently providing friendly and helpful support to promote a positive workplace environment.

What Is Required:

• Associate's Degree Project management, Business Admin, or related degree or equivalent combination of education and experience

• Minimum three (3) years experience in construction, facilities, or property management, Project management or related experience

What Is Desired:

• Knowledge of use and operation of standard office equipment.

• Strong computer skills, including proficiency in Microsoft Office Suite – Excel, Word, PowerPoint, PowerBI, Co-Pilot, Teams and Outlook.

• Ability to plan, organize, prioritize, schedule and manage multiple projects and tasks with minimal supervision.

• Comfortable with ambiguity, ability to work effectively in a fast-paced environment with multiple priorities and manages to deadlines.

• Excellent organizational skills, with attention to detail, accuracy and timeliness.

• Knowledge of administrative and corporate office environment and procedures.

• Strong interpersonal skills and the ability to work effectively in a team environment.

• Proficient analytical and problem-solving skills.

• Outstanding verbal and written communication skills.

• Ability to provide great customer service.

• Ability to maintain professionalism at all times under stressful situations.

• Exceptional project management skills supported by a strong history of successful execution.

About Our Company:

We are a customer, growth and safety focused utility company that is dedicated to our communities. We improve life with energy as an energy partner of choice. Our diverse culture fuels unique perspectives, opening doors to new insights and possibilities. Based in Rapid City, South Dakota, we have over 3000 employees and serve 1.3 million natural gas and electric utility customers across eight states (South Dakota, Montana, Wyoming, Colorado, Nebraska, Iowa, Kansas, and Arkansas). Enjoy our Comprehensive Benefits Package! Annual discretionary bonuses, 401(k) (6% company match and up to 9% company retirement contribution), tuition reimbursement, generous paid time off benefits, including paid holidays and parental leave, company paid life insurance and disability benefits (short and long term), an employee assistance program and well-being benefits, and competitive medical, dental and vision insurance.

Candidates must successfully pass a pre-employment drug screen and background check. If there is anything that may show up in these reports that may conflict with the position requirements, feel free to contact the Black Hills Energy recruiting team at jobs@blackhillscorp.com.

Black Hills Energy does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran. If you require reasonable accommodation, please visit careers.blackhillsenergy.com for more information.