Project Coordinator

Project Coordinator – Signarama Springfield

Are you an organized professional with experience, seeking something beyond the usual corporate roles? Eager to join a lively, passionate team at an on-site position?

At Signarama, we earn the business of our local businesses as well as manage national sign and branding projects across the U.S., and we're looking for a new Project Manager to join our award-winning, high-energy team.

We are seeking a detail-oriented and proactive Project Coordinator to support our team with administrative and client service functions. This role is ideal for someone who thrives in a fast-paced environment, communicates confidently with clients, vendors, and staff, and excels at staying organized while managing multiple priorities.

Key Responsibilities:

• Coordinate daily office operations, including front desk and reception support.
• Manage client communications with professionalism and promptness, ensuring questions and requests are addressed quickly.
• Assist in preparing accurate quotes by learning the materials and products we use.
• Handle vendor coordination, supply ordering, and document management.
• Manage calendars, schedule appointments, and maintain efficient workflows.
• Draft and respond to professional emails and phone calls.
• Support project tracking and ensure that required documentation (permits, proofs, etc.) is organized and accessible.

Skills & Qualifications:

• Strong administrative skills with attention to detail and accuracy.
• Excellent multitasking and time-management abilities.
• Outstanding customer service and interpersonal communication skills.
• Comfortable learning product knowledge to prepare timely and accurate quotes.
• Ability to work collaboratively with management, staff, and vendors.
• Proficiency in office software and general document management.
• Experience in construction a bonus.

What We're Looking For: A dependable, organized, and approachable team member who isn't afraid to pick up the phone, ask questions, or communicate directly with clients and vendors. The Project Coordinator will play a key role in ensuring smooth day-to-day operations while providing an exceptional customer experience.

Our Team Culture: You'll be joining a team that knows how to balance hard work with good fun. We focus on accuracy and efficiency to get the job done right, but we also know how to cut loose and enjoy ourselves when the time is right.

Who We Are: Signarama Springfield has been a staple in helping local businesses grow for nearly 30 years. We work hard, have fun, and genuinely love making our customers smile. Our team is like family – if you're looking for a workplace you'll be excited to be part of, this is it!