Project Coordinator

Project Management Assistant

Assists Project Management by performing the following duties:

Enter and maintain non-product and product sales orders.

Provide completed Sales orders, Purchase orders, and quotes to Finance for invoicing.

Create and maintain a rolling non-product forecast.

Support new Project On-boarding by:

• Working with the Inside Sales Team to ensure non-product pricing is accurately captured.
• Requesting Project Numbers.
• Entering non-product sales orders following onboarding.
• Following up weekly on orders that still require purchase orders.
• Notifying Sales when sales orders that do not have purchase orders reach 30 days of aging.
• Working closely with Project Management, Design, Finance, and Account Managers.
• Creating and maintaining positive working relationships with above groups.
• Taking meeting minutes and utilizing approved templates.
• Uploading documents to SharePoint.
• Packing and shipping samples.
• Assisting project managers in routing documents and collecting approvals.
• Filing and maintaining records.
• Organizing Luncheons for Customers.
• Working on special projects as assigned.

No supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Associate's degree (B. S.) from two-year or four-year college or university; or at least three to five years of related and documented experience and/or training in a related area; or equivalent combination of education and experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add and subtract two digit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to apply concepts such as fractions, percentages, ratio and proportions to practical situations.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Proficient using Microsoft Office Suite, including Word and Excel. Familiar with ERP systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee is regularly required to use a great deal of manual dexterity. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.