Showroom Project Coordinator

Showroom Project Coordinator

Be part of an iconic story. TOMMY HILFIGER is one of the world's most recognized global lifestyle brands, confidently welcoming and inspiring consumers since 1985. Originally established in New York City and infused with the vibrant spirit of Americana, to create the modern uniform of accessible luxury. The TOMMY HILFIGER brands consist of TOMMY HILFIGER and TOMMY JEANS, complemented by a range of licensed product categories that extend the brand lifestyle across generations, geographies, activities and occasions. Tommy Hilfiger's global marketing approach and communications strategy taps into culture through the world of F.A.M.E.S.: the people, organizations and ideas boldly driving the future of Fashion, Art, Music, Entertainment and Sport. Major global campaigns, sponsorship platforms, and disruptive activations with world-class athletes, musicians and entertainers bring a constant source of energy and inspiration to the brand. Immerse yourself in TOMMY HILFIGER here!

The Showroom Project Coordinator supports the adaptation and execution of the Tommy Hilfiger global creative vision across the EMEA region. This role is instrumental in coordinating communication, showroom installations toolkits, planogram product strategy layout insights, technical documents, and ensuring regions are adhering to brand guidelines and seasonal product strategy. The role shares materials sampling, tracks budgets, supports the organisation of contractors and showroom costs against the creative direction set by the global team.

Working closely with the Director of Creative Development and Showrooms, as well as the Sr. Specialists, they additionally support and communicate with cross-functional teams within Local and Global Merchandising, Hub Visual Merchandising, Market Wholesale Sales teams, as well as Production Contractors and showroom managers. This role plays a key part in managing logistics, vendor communication, and creative documentation to ensure high-quality implementation in-store and at key brand events.

This position is ideal for a detail-oriented, organized individual with a background in interior design, retail environments, or production coordination, looking to grow within a creative, fast-paced environment. This individual needs to know how to pivot in challenging environments when facing adversity. They must flourish under pressure and be able to navigate a myriad of stakeholders in Sr. roles.

When showrooms are not in a development stage, this role supports with Visual Merchandising guidelines by pulling samples and helping to organize the mock shop. They will also work to support with the decorative props and aesthetic elements that support store installations and decor.

Key Responsibilities

Creative Support & Technical Coordination

• Assist in adapting global creative concepts for regional execution across showrooms, windows, and activations.
• Support in the preparation of technical drawings, visual mockups, and installation guides.
• Help maintain creative calendars and ensure timely development of design assets and guidelines.
• Coordinate sampling, propping, and material testing with external vendors. While managing temps, budgets and procurement procedures.

Showroom & Visual Merchandising Execution

• Support the end-to-end planning of seasonal showroom set-ups in EMEA hubs, from briefing to takedown.
• Collaborate with hub VM and sales teams to ensure showroom guidelines are understood and correctly implemented.
• Collect, document, and distribute post-showroom recaps and best practice visuals.

Windows, Pop-Ups & Activations

• Assist with window concept rollouts and regional adaptations across multiple store formats.
• Track timelines, material requirements, and vendor progress to ensure seasonal animations launch smoothly.
• Coordinate logistical aspects of pop-up activations, including vendor quotes, shipping schedules, and installation support.
• Help gather input from Marketing, Sales, and Product teams to align visual storytelling with commercial priorities.

Project & Vendor Coordination

• Maintain trackers for project timelines, costs, and asset development.
• Liaise with external production partners to manage sampling, approvals, and delivery coordination.
• Track spend against budgets and support reconciliation processes after installation.
• Help log and resolve post-installation snagging or quality issues.

Retail Propping & Support

• Assist in the development, tracking, and delivery of seasonal propping packages to stores.
• Gather feedback from field teams and share learnings with the creative and VM leads.
• Help maintain a prop and materials library for reference and reuse.

The Ideal Candidate

• 2–4 years of experience in creative coordination, retail design, production, or visual merchandising.
• Background in architecture, interior design, or visual communications is a plus.
• Strong organizational skills and attention to detail; able to juggle multiple projects simultaneously.
• Ability to read technical drawings and understand material and production terminology.
• Collaborative and communicative; enjoys working with multiple stakeholders and teams.
• Comfortable working with budgets, timelines, and production logistics.
• Proficiency in MS Office, Adobe Creative Suite, or SketchUp is a plus.

What Success Looks Like

• Timely, well-executed showroom installations across the region – on time, on strategy, on budget and consistent across the regions
• Accurate documentation and coordination of project details
• Strong cross-functional communication and smooth handoff between teams
• Increased efficiency and clarity in rollout planning and creative execution

Your Wellbeing is Our Priority

• Wellbeing: exclusive onsite gym and fitness classes, personal training, meditation studio, sports clubs, in-house physio, and receive access to our nutritional and wellbeing programs
• Campus: extensive food and beverage offerings, top-notch restaurant, barista coffee bars, sky bar, monthly social events, weekly Thursday drinks, game nights, and campus-themed activities that will keep your social life busy
• Develop your career: whether you lead a team or contribute your own expertise, everyone is a leader at PVH. PVH University curates and delivers training programs for you to continuously develop your professional and personal goals
• Be at the forefront: stay closely connected to our brands, CALVIN KLEIN and TOMMY HILFIGER, and be a part of seasonal market launches, sample sales and receive employee discounts!

About PVH

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That's the Power of Us, that's the Power of PVH+.

One of PVH's greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging.