Junior Project Coordinator

Jr Project Coordinator

The team within Store Development, our mission is to deliver high-quality, strategically aligned store development projects, by adapting global brand concepts to regional needs, and driving end-to-end store and Shop-in-Shop projects that strengthen brand presence and customer engagement across EMEA. This position's team serves as the backbone of Store Development, respectively SD Supply Chain and closely collaborates with Brands, Global Concept, Visual Merchandising, Expansion, Finance and Global Store Development to drive a best-in-class store experience. With an integral position in the team, the role contributes significantly to the department's overall success and strategic growth. Within Store Development we aim for supply chain led Store Development activities and use the advantages of effective supply chain management. The Junior Project Coordinator is a member of the Non-Trade Supply Chain Team and will be supporting the project managers of Store development and Shop-in-Shop projects.

As Junior project coordinator, you will operationally streamline the planning and mobilization phase, ensuring timely, cost-effective, and high-quality store openings enabling project managers to focus on broader end-to-end responsibilities within the team. In our project-based organization, this role operates within a matrix reporting line structure, with a functional reporting to the Manager Project Coordination and administrative reporting to the Project manager and/or Development Director for project delivery.

Key Responsibilities:

• Identify what needs to be ordered for each SIS project and liaising with PM/VM
• Place stock orders and request quotes from vertical suppliers for non-stock items
• Identify and discuss out of stock SKUs with the planner and/or the concept specialist
• Fill in the project plan based on the given timeline and share this with our 3rd party warehouse
• Update stakeholder about status of shipments and any changing requirements or timelines
• Arrange correct shipping documents, create commercial invoices where required and arrange deliveries
• Raise POs for all goods and services for a project in Coupa and ensures the POs are received in our system once they have been delivered
• Resolve any issues to ensure the invoice gets paid on time and in full/according to agreement.
• Follow-up on re-orders for minor works
• Maintain project records permanently for other coordinator to take over projects in their absence
• Manage issues, escalations, backorders, product replacement, and returns
• Ensure adherence to trade compliance, regulations and industry best practices
• Be the back-up for logistic order fulfilment coordinator
• Project set-up of SIS projects
• Item Master Stewardship:
• Maintaining Item Master Data File
• Setting up new items SAP/FMS
• Maintain inventory and planning parameters SAP/FMS
• Monitor Product Life Cycle (Phase In / Phase Out)

Measures of Success:

• Supply Chain & Inventory Performance: on-time in-full rate

Requirements:

• Minimum Associate Degree (HBO) in Supply Chain Management, Logistics, or Business Administration for Logistics & Order Fulfillment.
• Preferably experience in logistics, order fulfilment, or supply chain coordination.
• Strong communication, organizational, and problem-solving skills.
• A customer-oriented, self-motivated critical thinker with a "Can-Do" attitude!
• Proficiency in supply chain, inventory, and warehouse management software; ERP experience (SAP/FMS) is a plus.
• Fluency in English.

Behaviors:

• ENTERPRISE FIRST – we act in the best interests of PVH and its consumers beyond our own team, brand, region or market.
• DRIVE CHANGE – we lead by example and are optimistic about change. We challenge the status quo but fully commit once a decision is made.
• CREATE CLARITY – we are diligent in providing context and setting our priorities so we can be productive quickly.
• INSPIRE TRUST – we create safe spaces for debate and deliver on what we promise so people can learn to depend on us.
• TAKE ACCOUNTABILITY – we focus on work with the biggest business impact and give candid feedback to each other.

Your Wellbeing is Our Priority:

• In the heart of Amsterdam, PVH is home to the global headquarters of Tommy Hilfiger and the European offices of Calvin Klein.
• Wellbeing: exclusive onsite gym and fitness classes, personal training, meditation studio, sports clubs, in-house physio, and receive access to our nutritional and wellbeing programs
• Campus: extensive food and beverage offerings, top-notch restaurant, barista coffee bars, sky bar, monthly social events, weekly Thursday drinks, game nights, and campus-themed activities that will keep your social life busy
• Develop your career: whether you lead a team or contribute your own expertise, everyone is a leader at PVH. PVH University curates and delivers training programs for you to continuously develop your professional and personal goals
• Be at the forefront: stay closely connected to our brands, CALVIN KLEIN and TOMMY HILFIGER, and be a part of seasonal market launches, sample sales and receive employee discounts!