Catering Sales Coordinator - PA Conv. Ctr

Catering Sales Coordinator

The Catering Sales Coordinator is responsible for providing support to the Catering Sales Managers by serving as a key point of contact between clients, vendors, and internal departments.

Job Responsibilities:

• Support Catering Sales Managers in managing client relationships, responding to inquiries, and scheduling site visits
• Assist in preparing customized proposals, banquet event orders (BEOs), contracts, and invoices
• Maintain client communication to confirm event details and follow up on post-event feedback
• Maintain and update client records, event files, and contract tracking systems
• Schedule internal meetings, tastings, walkthroughs, and pre-convention meetings
• Create and distribute daily and weekly reports for internal teams (e.g., event summaries, change logs)
• Process payments, deposits, and credit applications in coordination with the finance team
• Liaise with culinary, operations, and stewarding teams to communicate event details and ensure client expectations are met
• Monitor event timelines and deliverables in collaboration with Catering Managers and Operations team
• Attend select events as needed to provide on-site support or client service assistance
• Maintain a professional, friendly, and responsive demeanor with all stakeholders
• Contribute to team meetings, process improvements, and special projects

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications:

• Associate's or Bachelor's degree in Hospitality Management, Business, or related field preferred
• 1–3 years of experience in catering, event planning, sales support, or hospitality administration
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with catering/event software (e.g., Delphi, Caterease, Social Tables) is a plus
• Excellent organizational and time-management skills; ability to manage multiple priorities under pressure
• Customer-focused mindset with a high level of professionalism and discretion
• Ability to sit, stand, and walk for extended periods of time
• Occasionally required to lift and/or move up to 25 pounds
• May require availability on evenings, weekends, or holidays depending on event schedules

Bachelors preferred

Our Mission: Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.