Project Coordinator - Physician Recruitment

Project Coordinator - Physician Recruitment

Lead and manage physician recruitment projects and initiatives, including sourcing strategy, candidate experience enhancements, and process improvements. Monitor and evaluate project deliverables and timelines to ensure alignment with organizational goals. Manage recruitment operations including data entry accuracy, reporting, dashboards, and Workday integrity. Develop project plans for recruitment events, faculty onboarding programs, and pipeline initiatives. Collaborate with HR, medical staff services, compliance, and legal teams to ensure adherence to policies and regulations.

Maintain working knowledge of federal, state, and local laws impacting physician recruitment, onboarding, and credentialing. Conduct regular audits of recruitment, preboarding, and onboarding documentation to ensure accuracy and compliance.

Facilitate preboarding for physicians and faculty, including document verification, employment verification, I-9s, and compliance checks (OIG/GSA). Partner with Talent Acquisition and HR Operations to ensure a seamless onboarding experience for new hires. Manage communication and candidate support to ensure a positive recruitment and onboarding journey.

Manage vendor relations, including sourcing partners, and background verification services. Partner with internal stakeholders (e.g., finance, department chairs, faculty affairs) to ensure cross-departmental alignment.

Develop and maintain dashboards and reports tracking candidate pipelines, recruitment progress, time-to-fill, and compliance outcomes. Scrub and analyze data for accuracy and prepare presentations for leadership. Provide insights on workforce planning, recruitment performance, and process improvement opportunities.

Qualifications:

Education: Bachelor's degree in Human Resources, Business, Healthcare Administration, or related field required. Master's degree preferred. Experience: Minimum 2 years of progressive experience in TA, HR, healthcare or an academic setting required. Physician preboarding and onboarding experience required.

Strong project management skills with proven ability to lead multiple initiatives simultaneously. Advanced knowledge of HR compliance regulations, onboarding processes, and employment law. Familiarity with Workday preferred and applicant tracking systems. Strong data analysis and reporting skills; ability to interpret dashboards and performance metrics. Excellent communication skills (oral, written, and presentation). Ability to collaborate cross-functionally and influence stakeholders without formal authority. Customer service focus with ability to ensure a positive candidate and leader experience. Strong organizational and time management skills; ability to prioritize in a fast-paced environment. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Ability to work independently while also supporting a collaborative team environment.