IT Project Coordinator For The Division Of HPD TECH

IT Project Coordinator

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing and diversity and strength in the city's neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams' comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city's history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City's complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

HPD Tech is the IT division within HPD. HPD Tech is committed to transforming HPD through technology by promoting productivity and eliminating manual processing, shrinking costs, and increasing the pace of work. HPD Tech works to improve the effectiveness of business processes using core applications for flawless execution. HPD Tech empowers decision-makers with access to quality (complete and accurate) information to anticipate and proactively react to building, neighborhood, and market conditions. The Office of HPD Tech is composed of 7 units: CIO, Procurement & Budget, Enterprise Architecture, Infrastructure Network and Systems, Planning & Compliance, Product Area, and Security.

HPD Tech is seeking an IT Project Coordinator. This position will report to the Associate Commissioner – Planning and Compliance helping to drive planning, oversight, and coordination across IT programs and initiatives within the agency. Your role will focus on supporting the Associate Commissioner in managing budget development, IT roadmaps, and tracking deliverables under the Planning and Compliance umbrella. Their main duties will include working closely with HPD's technology teams and stakeholders like Finance and ACCO within the agency as well as external stakeholders such as OMB, ensuring timely responses to all inquiries and data requests.

Your responsibilities will include:

• Assist in the development, tracking, and reconciliation of IT-related budgets.
• Coordinate responses to stakeholder questions, including those from the NYC Office of Management and Budget (OMB), City Hall, and other oversight bodies.
• Responsible for analysis of budget needs as well as working with the different teams within HPD Tech to create/manage a plan based on the technology roadmap.
• Responsible for working with the senior team within HPD Tech to develop/manage the technology roadmap.
• Responsible for working with the Finance team, including OMB, to respond to technology-related questions.
• Responsible for managing/tracking the resource allocation for HPD Tech across projects and operational activities.
• Compile reports, presentations, and briefing materials for leadership and external entities.
• Maintain organized records of planning documents, approvals, and correspondence.
• Schedule and facilitate meetings, prepare meeting materials, and ensure follow-up on action items.
• Perform professional, advanced-level budget coordination, preparation, research, analysis, forecasting, and administrative work.
• Communicates with all stakeholders to provide an understanding of budget, projections, procedures, philosophies, and needs.

Required skills:

• More than 2 years of project management or IT management.

Preferred skills:

• More than 3 years of experience coordinating and supporting IT business processes.
• Experience in city's budget management and being able to develop, monitor and manage budgets, including forecasting and tracking expenses.
• Highly analytical and possess excellent Excel skills.
• Ability to communicate effectively with team members, stakeholders, and clients and to explain technical concepts in non-technical language.
• A good knowledge of NYC's various funding types and their eligibility.
• Demonstrate understanding of multiple project management life-cycle methodologies (particularly, iterative development).
• Strong collaboration, relationship management, communication, and written skills.
• Sound judgment, logical thinker, and detail oriented.
• PMP (Project Management Professional) certification or equivalent preferred.