Project Coordinator

Direct Assistance Fund Coordinator

Manage and coordinate DAF (Direct Assistance Fund) tasks.

Monitor's financial process including tracking

Proactively manages outstanding invoices and communicates budget discrepancies and spending trends to corresponding directors and supervisor

Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.

Creates moderately complex correspondence, spreadsheet, and visual presentations for projects.

Collaborate with multi-level Admin support staff to maintain support for the department and special projects as needed.

Develops and provides education on Direct Assistance Fund

Collaborate with programs and grants managers

Coordinates project activities, schedules meetings, communicates with stakeholders, tracks progress, and ensures timely completion of tasks.

Essential Functions:

• Assists with the development of project plans and timelines to ensure tasks are completed on schedule.
• Coordinates project meetings and communicates updates to team members.
• Monitors project progress alongside project manager and identifies any potential risks or issues.
• Collaborates with internal and external stakeholders to gather requirements and feedback.
• Prepares and maintains project documentation and reports.
• Assists in budget tracking and resource allocation for the project.
• Contributes to projects and serves as a subject matter expert in area of responsibility.

Education Requirement: Bachelor's Degree in relevant field, or equivalent experience, required.

Licensure Requirement: (not specified)

Certifications: (not specified)

Skills:

• Excellent interpersonal, oral, and written skills.
• Detail-oriented and organized, with the ability to multitask and efficiently provide time management.
• Collaborative and team-oriented with the ability to work well independently.

Experience: One year of program or project support, required.

Physical Requirements:

OCCASIONALLY: Bend/twist, Biohazard waste, Blood and/or Bodily Fluids, Chemicals/Medications, Climb stairs/ladder, Cold Temperatures, Communicable Diseases and/or Pathogens, Driving motor vehicles (work required) *additional testing may be required, Electricity, Flexing/extending of neck, Fume /Gases /Vapors, Hand use: grasping, gripping, turning, Hot Temperatures, Lifting / Carrying: 41-60 lbs, Lifting / Carrying: 61-100 lbs, Loud Noises, Machinery, Patient Equipment, Power Tools, Pushing / Pulling: 0-25 lbs, Pushing / Pulling: 100 lbs or greater with assistance, Pushing / Pulling: 26-40 lbs, Pushing / Pulling: 41-60 lbs, Pushing / Pulling: 61-100 lbs, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking, Working at Heights, Working Outdoors

FREQUENTLY: Lifting / Carrying: 11-20 lbs, Lifting / Carrying: 21-40 lbs

CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Depth perception, Hearing acuity, Interpreting Data, Lifting / Carrying: 0-10 lbs, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

Additional Physical Requirements performed but not listed above: (not specified)

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet