Temporary Project Coordinator

Mechanical Project Manager

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert's philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

Position Duration & Employment Status:

This role is expected to last approximately six (6) months and is classified as a temporary position. While there is a possibility of conversion to a regular, full-time role based on individual performance, business conditions, and organizational needs, there is no guarantee of continued employment beyond the initial assignment.

Key Responsibilities

• Manage Invitations to Bid, construction documents, drawings and schedules.
• Work with Project Managers to prepare proposals, compile pricing from multiple trades and send to bidding general contractors.
• Work with Project Managers to assemble formal responses to Requests for Proposal from general contractors and owners.
• Assist with marketing campaigns to update customers on current projects and secure future projects.
• Provide administrative support for Project Managers.
• Maintain communications with contractors and owners via phone and email.
• Assist with the permit application process.
• Manage licensed professional's credentials and continuing education.
• Assemble construction documents and cut sheets for use by field foremen.

Skills/Knowledge Required

• Must be well versed using Microsoft Office specifically Excel, Word and Outlook.
• Excellent math, organizational, interpersonal and communication skills including being able to recognize and correct grammar and spelling errors.
• Ability to interact professionally with all levels of staff and customers with discretion and good judgment.
• Ability to take direction well and follow through independently, prioritizing multiple projects in a fast paced environment.
• Understanding basic construction terminology and processes is a plus.
• Ability to learn various project management software programs and marketing software

Hourly Compensation: $25-$30

Financial Benefits: 401(k) retirement savings plan

Employment Eligibility: Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Equal Employment Opportunity Employer