Project Coordinator - Capital Project Support

Project Coordinator - Capital Project Support

Location: Saint Paul, Minnesota

Type: 12-Month Contract

Compensation: $44.00 - $45.00 per hour

Contractor Work Model: Hybrid – onsite and remote

Hours: 40.0 hours per week

Position Summary:

This role supports the capital stage-gate process, which is highly detailed, document-intensive, and time-sensitive. The Project Coordinator will serve as a centralized coordination point responsible for gathering inputs from engineers, preparing and maintaining intake and stage-gate documentation, submitting required materials, and tracking project status throughout the capital lifecycle.

This position is designed to reduce administrative burden on the engineering team and improve the efficiency and accuracy of the stage-gate process.

Typical Day / Key Responsibilities:

Initially, the role will focus on learning capital and stage-gate processes and documentation requirements.

• Proactively engaging engineers to collect required project inputs and updates
• Completing, updating, and maintaining stage-gate and intake documentation
• Tracking project status and ensuring all required materials are current and accurate
• Coordinating with stage-gate, finance, and engineering teams when project scopes, timelines, or budgets change
• Ensuring documentation consistency and compliance with established templates and processes
• This is a facilitation and coordination role, not a project management role.
• No people management responsibilities
• Supports approximately 8 engineers
• Works cross-functionally with engineering, stage-gate, and finance teams
• Primarily supports internal stakeholders

Work Environment & Culture:

This is a collaborative, team-oriented environment. The coordinator will work closely with engineers while also independently engaging other departments as needed. The role requires strong follow-through and the ability to work with minimal day-to-day supervision.

Schedule:

Standard business hours (approximately 7:30 AM – 5:00 PM)

Hybrid schedule: Onsite Tuesday, Wednesday, Thursday; Remote Monday and Friday

Flexibility available as long as core responsibilities and hours are met

No overtime required

Onsite parking available

Candidate Profile:

Required Skills & Qualifications:

• 3–5 years of experience in a project coordinator or similar support role
• Strong Microsoft Excel and Microsoft Office skills
• Experience working with structured templates and documentation systems
• Strong organizational skills and attention to detail
• Ability to track multiple workstreams and maintain accurate records

Non-Technical Skills:

• Proactive communication style
• Strong follow-up and accountability mindset
• Ability to work independently with minimal supervision
• Strong collaboration and cross-functional coordination skills
• Comfort working in structured, process-driven environments

Preferred / Nice-to-Have:

• Experience in utility or construction environments
• Exposure to SAP (basic lookup/navigation only)
• Experience with auditing, documentation control, or process consistency work

Location & Travel:

Hybrid onsite requirement (3 days onsite, 2 remote)

Non-local candidates considered if willing to relocate at own expense

No travel required

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.