Project Coordinator

Project Coordinator

The Project Coordinator will support multiple team members and provide contract and financial management support from the beginning to the end of construction projects while maintaining a high level of customer service.

Duties/Responsibilities:

• Provide administrative support to project team.
• Responsible for all contractual and administrative procedures including project set-up, invoicing, project closing processes and all paperwork related to the project.
• Enter subcontractors and suppliers into systems, set up contracts and vendor files electronically and maintain accurate computer files.
• Review vendor invoices prior to project manager approval.
• Verify contract totals for sub-contractors and material purchase orders.
• Prepare and track change orders and proposal requests.
• Prepare Operations & Maintenance Manuals for owners.
• Assist with permit applications.
• Assist in the bidding/estimating process by acquiring necessary bid documents, plan distribution, making phone calls to subcontractors, sending out an invitation to bid on each project.
• Draft proposal letters, as necessary.
• Manage call lists and follow-up, invitations to bid, distribution of plans and specifications, maintaining plan-holders lists, and participation in bid day (opening bids, typing of bid tabulations, etc.).
• Verify contracts meet insurance and any other contract requirements.
• Archive jobs, organize and plan meetings, prepare meeting minutes.
• Responsible for verbal and written communication with client/owner, architect, subcontractors, project superintendent and other internal and external resources to ensure the highest levels of customer satisfaction are maintained.
• Proficiently utilize all aspects of the company database and filing systems and adapt to new procedures when required.

Working Conditions/Physical Requirements:

While performing the duties of this job, the employee is not exposed to extreme conditions. Ability to work in an office environment with sedentary to light physical strength requirements occasionally exerting up to 20 lbs. Remains in stationary position most of the time.

Travel Requirements:

Travel may be required.

Nor-Son offers a rewarding place to work with an extensive benefits package including family health and dental insurance, life insurance, paid time off, 7 1/2 paid holidays, 401(k) with company match, and much more!