Client Coordinator Assistant

Milan Laser Hair Removal

Milan Laser stands as the largest and most premier laser hair removal company in the nation. We are honored to be a recipient of the prestigious Best Places to Work in Omaha 2024 award, a testament to our commitment to excellence and exceptional culture! With 400+ current locations throughout 38+ states and plans to expand into a national brand, this is a very exciting time to join the Milan team!

Because it's fun and progressive. We're not like other companies where you're just a number. We are seeking independent thinkers who can add true value to our team.

Because, benefits. Milan will take care of you with paid vacation, 401k, full health, dental and vision. Oh and free laser hair removal. You won't find that at other corporate gigs.

Because, growing is good. We're always expanding, improving and looking for people ready for a challenge. Our team members learn the business from the inside-out and as our business grows, the opportunities abound.

Position Summary

Deliver an exceptional client experience through responsive verbal and written communication. Handle a high volume of inbound calls from current clients, assisting with their appointments and account-related needs. In addition, has the strong ability to multi-task by also handling incoming emails, chats, and assists incoming phone leads with the primary goal to book them a consultation for over 400 clinics across the country. Execute client support processes to ensure satisfaction and retention. Uphold operational standards to ensure accuracy, productivity, and a customer-centric experience.

Compensation: $17.00/hr + shift differential (extra $1.50/hr for bilingual) Location: Omaha, Nebraska, In-Person Status: Full-time, Non-Exempt Schedule: Shifts range from 7:00am-10:00pm, Day and Evening Shifts available, must be available 1 weekend day.

Your Responsibilities Will Include:

• Client Communication & Support: Respond to inbound calls, texts, emails, and chat inquiries from existing clients. Deliver exceptional service using empathy, personal connection, and clear communication. Prioritize resolving client needs before ending interactions. Maintain strong relationships with clinic teams and internal departments. Answer questions for inbound phone leads with confidence and strong drive to book consultations.
• Operational Excellence: Follow Dynamic Scripting and Standard Operating Procedures to ensure consistency and high-quality interactions. Respond promptly to all client inquiries. Schedule appointments for all clinic locations and maintain accurate documentation. Follow up with clients to ensure timely issue resolution.
• Performance & Productivity: Meet or exceed daily, weekly, and monthly task and productivity expectations. Balance speed and quality while managing a high volume of client interactions. Prioritize workload to ensure timely and effective client support.
• Growth & Innovation: Embrace new initiatives and business tests with a positive attitude. Collaborate with leadership to implement division and organizational pilots. Provide feedback on trends, client concerns, and process enhancements to support continuous improvement.
• Professional Development: Seek feedback and apply coaching from peers and leaders. Analyze performance data and participate in one-on-one meetings to review successes and growth areas. Foster teamwork and professional growth through active participation in development opportunities.
• Other Duties: Perform additional tasks, duties, and responsibilities as needed or assigned by leadership to support departmental and organizational objectives

To Be Considered For This Opportunity, Candidates Must Meet All The Following Requirements:

• High school diploma or equivalent (e.g., GED) required
• Post-secondary education preferred
• Minimum of one year of experience in a customer-focused business required
• Experience in a call center environment preferred
• Ability to multi-task by managing live phone, chat, and emails at once required
• Excellent customer service and communication skills required
• Strong attention to detail and multitasking skills required
• Demonstrated ability to work independently and collaboratively required
• Ability to maintain highly confidential information required
• Passion for the aesthetics industry required
• Ability to type at least 60 words per minute required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

We are deeply committed to attracting talented team members in the US from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality. However, at this time, we are not sponsoring any Visas.

Equal Opportunity Employer