Sales Coordinator

Sales Coordinator

As part of our ongoing growth strategy, Albireo Energy is seeking a Sales Coordinator to support and enhance our expanding operations in the Maryland/Washington, DC area. In this role, you will play a key part in maintaining and organizing bidding activities, ensuring timely and accurate coordination that supports our business development efforts and contributes to our continued success in the region.

Primary Responsibilities:

• Proactively search contractors' bid lists to pre-qualify potential bids.
• Review RFPs, RFQs, ITBs, and project specs/drawings to determine bid requirements.
• Enter, update and communicate bid schedules, internal deadlines and client submission dates.
• Update bid folders, bid calendars and databases, project files, document versions and communication logs.
• Assist in the preparation of pre-qualification packages and technical proposals.
• Follow-up and track awarded/lost jobs.

Additional Responsibilities:

• Searching bid-sites for new future opportunities.
• Building Connected, Construct Connect, Dodge Reports, Gov.com, eMMa, Sam.gov, Mybidmatch.com, PennBid.
• Receive new bid inquiries sent via email.
• MC/GC Requests, MC Bid lists.
• Pre-qualify projects for bidding/not bidding status.
• Download and search through documents provided by MC/GC/Bid sites.
• Find out who incumbent system in building is when necessary by asking MC/GC and searching our own company files/CRM.
• Contact GC's for list of mechanical bidder.
• Communicate with MC/GC regarding bid/no-bid status, questions, etc.
• Email MC/GC back informing of bid/no-bid.
• Daily reviews bid-site for a particular project for bid/nobid.
• Regularly outreach to mechanical contractors to ensure we are receiving RFPs & update precon POCs.
• Send/Forward proposals when requested.
• Work with Estimating to assign projects and maintain estimating log.
• Meet with estimating team regularly to update Estimating Log & ensure accuracy.
• Edit/Manage estimating log by adding new tab each month and transferring opportunities.
• Add estimator assigned to BT job.
• Send email/message with All Bids folder for job assigned to both salesperson and estimator.
• Create files for bids in CRM and BT.
• Adjust opportunities as necessary (ex. Bid date changes, new bidders to add, upload new addendums/files, etc.).
• Enter No-Bid opportunities into BT as well under my name so we can keep record.
• Create jobs and manage each Salesperson's All-Bids folders to ensure everything is uniform and clean.
• Ensure all job documents (specs/drawings/addenda/etc.) are uploaded in an organized manner to the correct job folders.
• Rename folder to match BT and CRM opportunity name.

Requirements:

• 2+ years of experience in construction, mechanical, electrical, or BAS industry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with Bluebeam, Procore, Salesforce, or similar tools.
• Ability to manage multiple deadlines in a fast-paced environment.
• Familiarity with reading construction plans and specifications.
• A team player with a strong sense of accountability and ownership of deliverables.
• Comfortable managing ambiguity and solving problems independently.
• Strong interest in the use of sustainability in building technology.

Salary Range: $65K to $80K plus benefits.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Basic Life Insurance
• Voluntary Life Insurance
• Short Term & Long Term Disability
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• 401K with Company match

Albireo Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.