Project Coordinator - Construction Admin

Job Posting

This job was posted by Kansas Works. Essential Functions, other duties may be assigned.

Consistently able to work in the office during the hours of 8am -5pm Monday Friday. Attends All Employee Meetings as scheduled. Providing administrative services to assist the PE/PM on the New and Remodel Commercial Construction projects from buy out to close out. Other administrative duties assigned may include; printing, binder organization, booking travel, meeting coordination, assisting in training on administrative tasks for new hires, editing and creating documents for Operations team. Gathering required documentation, set up projects in tracking system and create job files. Confirming ETA dates / arrival times for various materials/deliveries. Prepare and send purchase orders and subcontracts. Create and process Owner and subcontractor change orders. Request and track subcontractor insurance certificates and bonds, review certificates for compliance. City / state specific licensing and permit required documentation assistance. Prepare final lien waivers to release retainage at closeout of a project. Assist with keeping vendor information updated and current in Accounting software. Requesting W-9, COI documents and Lien Waivers. Review subcontractor pay applications for payments and work closely with accounting to ensure proper payment to vendors / subcontractors. Phone conversations with vendors, suppliers, subcontractors and clients based on the needs of the PE or PM for assigned projects. Scan and file documents into project files & Pronovos (CMS). Coordinate with field personnel utilities, storage units, job trailer, dumpsters, portable facilities.