Project Coordinator / Business Analyst

Project Coordinator / Business Analyst

KalSoft is seeking a dynamic and detail-oriented Project Coordinator / Business Analyst to support our project management and reporting functions. The ideal candidate will play a key role in ensuring the smooth coordination, documentation, and reporting of multiple projects across business and IT domains. Location: Oman (Full-Time, Onsite) Experience: 2 - 4 Years

Key Responsibilities

General

• Provide administrative and coordination support to project teams, including meeting facilitation and documentation management.
• Develop and maintain a weekly/monthly project reporting calendar.
• Track project progress and provide meaningful insights and feedback to project managers.
• Serve as the central coordination point for change management and training activities.

Project Management

• Coordinate User Acceptance Testing (UAT) with business users and manage final sign-offs and migrations to production environments.
• Act as a liaison between business users and technical teams to ensure smooth communication and alignment on requirements.
• Support implementation of both in-house and vendor-led projects.
• Manage requirement documentation, impact analysis, and continuous process improvement initiatives.
• Ensure all projects and change requests (CRs) are effectively documented, including the development of user guides and training materials.

Reporting

• Develop, update, and maintain project registers and reports.
• Collect, analyze, and summarize project data, providing insights on variances and performance.
• Manage the weekly and monthly reporting cycles, ensuring accuracy and timely delivery of reports.
• Support governance and compliance processes for project documentation and review in EPM.

Requirements

• Bachelor's degree in Business Administration, Computer Science, or a related field.
• 2–4 years of experience in project coordination, business analysis, or PMO support.
• Strong understanding of project management methodologies and reporting tools.
• Excellent communication, organizational, and documentation skills.
• Proficiency in MS Office Suite and familiarity with EPM or similar tools.