Project Coordinator - Construction / Safety (job Number: 1433)

Project Coordinator

At Johnson Controls Federal Systems (JCFS), we are a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure. Our team in Huntsville, AL plays a key role in that mission, and we're looking for a Project Coordinator who's ready to bring structure, clarity, and innovation to how we manage safety documentation.

Location: Huntsville, AL office. Hours: Primarily 8:00am – 5:00pm, Monday - Friday. Pay: $29.00 - $36.00 per hour. Negotiable based on experience. Benefits: Eligible for benefits on first day of employment Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total). Travel Required: Very limited

This role will serve as the central point of contact for all safety-related documentation and reporting. This role requires a strong understanding of document control, compliance, and digital collaboration tools. The coordinator will manage our safety SharePoint portal, maintain standardized templates, and deliver monthly performance reports to leadership. This position reports to the Field Safety Manager and collaborates closely with project teams, safety professionals, and executive stakeholders.

Your Impact Will Include:

• Lead Safety Documentation Strategy: Develop and maintain a governance framework for safety documents, ensuring accuracy, compliance, and version control across all materials.
• Administer Safety SharePoint Portal: Oversee the design, structure, and functionality of the Safety SharePoint site, including role-based access, smart search, and integration with Microsoft Teams, Power BI, and Power Automate.
• Standardize Templates: Create and manage a centralized library of branded templates for incident reports, inspections, safety meetings, and other key documentation.
• Manage Document Submissions: Receive, proofread, and organized required safety documents such as Accident Prevention Plans (APPs), Activity Hazard Analyses (AHAs), and monthly reports to internal and external stakeholders.
• Deliver Reporting & Dashboards: Compile and analyze safety performance data, producing executive-level reports and dashboards using Power BI.
• Support Training & Adoption: Train employees on documentation workflows, SharePoint usage, and template standards through guides, tutorials, and ongoing support.
• Ensure Compliance & Audit Readiness: Maintain a document review calendar and support internal and external audits with organized, traceable documentation.
• Drive Continuous Improvement: Identify opportunities to streamline processes, implement automation, and enhance usability based on feedback and industry best practices.

What You Bring

Required Qualifications:

• 3+ years of document control or technical records management
• 1+ of experience managing document control in a corporate or multi-site environment
• Proficiency in Microsoft SharePoint Online, Office Suite (Word, Excel, PowerPoint, Power BI), and Adobe Acrobat
• Strong communication, organizational, and project management skills

Preferred Qualifications:

• Experience with federal contracts and safety standards (OSHA, EM 385-1-1, EPA)
• Familiarity with platforms such as Procore, Ideagen, or Cority

Preferred Education:

• High School Diploma or equivalent required. Associate's degree (or higher) preferred in Occupational Health & Safety, Technical Writing, Information Management, Business Administration, or related field.
• Associate Safety Professional (ASP), Certified Professional Technical Communicator (CPTC) Practitioner, or Microsoft Office Specialist: Associate/ Expert.

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.