Secretary / Project Coordinator

Secretary / Project Coordinator

For over 30 years, Zinco Trading has been one of the leading companies in the field of lighting and sanitary ware in the Kingdom of Saudi Arabia, actively contributing to the local economy. Zinco offers its customers a wide range of products that meet international quality standards, as well as high-potential, locally manufactured national products. Currently, Zinco has a strong presence across all major cities in the Kingdom through its showrooms and commercial partners in various provinces. The company is consistently committed to attracting, developing, and employing talented Saudi youth and qualified national professionals, playing an integral role in supporting and realizing Vision 2030.

We are seeking a proactive and detail-oriented Secretary / Project Coordinator to support our team with administrative, scheduling, and coordination tasks across various projects. This role is vital to ensuring smooth communication, organized workflow, and timely task delivery within project-based or fast-paced environments.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments across teams
• Prepare and distribute meeting agendas, take accurate minutes, and follow up on action items
• Maintain and organize project files, records, and documentation
• Monitor deadlines and ensure timely submission of deliverables
• Assist with task tracking using tools like MS Project, Asana, or equivalent
• Provide logistical and operational support to project teams, including travel arrangements, event coordination, and resource tracking
• Facilitate communication among stakeholders through email, Microsoft Teams, or Slack
• Support reporting by gathering data and assisting in the preparation of presentations or status updates

Key Skills & Qualifications:

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
• Minimum of 2 years' experience in administrative or coordination roles (project-based experience is a plus)
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools like Microsoft Teams or Slack
• Familiarity with project management tools such as Asana, Trello, or MS Project
• Excellent communication skills in English (Arabic is a plus)
• Ability to work independently and as part of a cross-functional team

Preferred Attributes:

• Experience working in a PMO or supporting multiple project managers
• High attention to detail and problem-solving attitude
• Discretion and confidentiality in handling sensitive information