Project Coordinator

Project Coordinator

This role provides critical administrative support to a Learning & Development (L&D) team, ensuring smooth execution of projects and meetings. You will manage scheduling, note-taking, and agenda preparation while building presentations that communicate key insights effectively. The position requires a highly organized individual who can coordinate multiple priorities, track action items, and maintain up-to-date project schedules. You will work closely with cross-functional teams and stakeholders, supporting both daily operations and long-term program initiatives. The ideal candidate is detail-oriented, proactive, and thrives in a collaborative environment where clear communication and accuracy are essential. This role offers exposure to creative workflows, L&D processes, and large-scale multi-year programs, providing opportunities to make a meaningful impact.

Accountabilities:

• Schedule and coordinate meetings, ensuring availability of all relevant participants.
• Prepare agendas based on project priorities and distribute them ahead of meetings.
• Document meeting discussions and decisions, creating detailed recap notes for stakeholders.
• Track and follow up on action items and deliverables to ensure timely completion.
• Maintain and update project schedules, communicating changes to team members as needed.
• Build presentations and materials to support L&D initiatives and client interactions.
• Provide additional administrative support to facilitate efficient team operations.

Requirements:

• 2+ years of experience in a project coordination or administrative support role.
• Exceptional verbal, written, and presentation skills.
• Proficiency in scheduling software (experience with SmartSheets preferred).
• Strong organizational skills with the ability to manage multiple priorities independently.
• Advanced knowledge of Google Docs, Sheets, and other productivity tools.
• Familiarity with L&D workflows and creative processes is a plus.
• Experience supporting large-scale, multi-year programs in an L&D environment is desirable.
• Self-starter with strong initiative and ability to work effectively both independently and within a team.

Benefits:

• Competitive hourly salary of $35–$40, based on experience.
• Comprehensive medical coverage with 100% of employee premiums paid.
• Discounts on health, wellness programs, travel, and additional voluntary benefits (disability, accident, critical illness, and pet insurance).
• Employee Assistance Program including counseling, financial coaching, and support services.
• Paid time off to rest and recharge.
• Retirement planning options including 401(k) and life insurance coverage.
• Flexible and inclusive work environment that values professional growth and development.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

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