Sr Project Coordinator

Sr Project Coordinator

The Senior Project Coordinator will support complex, cross-functional product development programs within Advanced Engineering. This role ensures timely execution of deliverables across subsystems including Instruments, Vision, Software, and Clinical, with a focus on regulatory and clinical readiness. The coordinator will drive operational efficiency, facilitate governance, and support logistical and tactical workstreams as well as strategic initiatives such as V&V deliverables and regulatory submissions.

Job Requirements:

• Work with Program Managers tracking project plans, risk management plans, documentation, and tasks
• Succinctly monitor and report status: project milestones, documentation, action items, and deliverables
• Review projects for variances to schedule
• Proactively organize efforts to alleviate bottlenecks and speed execution
• Coordinate activities defined by the Program Manager
• Support/Lead meetings including taking minutes and tracking action items
• Initiate and implement business process improvements when gaps are identified
• Manage milestones and activities across Development, Quality Assurance/Test, and Operations members
• Closely track Verification and Validation protocols and reports for Regulatory submissions
• Strong collaboration and direct participation with Regulatory during final preparations for submissions
• Solid understanding of Quality Systems or Design Controls for Medical Devices
• Agile (ACCS) originator experience initiating ECOs
• Setup Design History File (DHF) structure; work with team to ensure DHFs are updated and accurate
• Coordinate design and phase gate reviews – Assembling presentations, checklists, and action items
• Liaison with Document Control and ECO Change Control Board (CCB) to ensure timely approval
• Familiar with software terminology and software development lifecycle activities and deliverables
• High familiarity tracing documentation in accordance to medical device design control requirements

Skills, Experience, Education, & Training:

• Bachelor's Degree required. Masters degree preferred.
• 5+ years of experience in project coordination or program management within a technical or regulated environment, medical devices experience strongly preferred
• Good organizational and investigative skills; proactive problem solving
• Excellent verbal and written communication skills
• Ability to quickly switch between many different projects
• Familiar with waterfall and SCRUM project management
• Proficient in Word, Excel, PowerPoint, Project, Smartsheet, or other similar tools
• Proficient in ALM tools (such as MKS or Polarion), Oracle/Agile, and JIRA
• Specialized training in a discipline such as computers and/or planning and scheduling

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government's licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan ("TCP") (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee's start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

This position may be filled at a different job level than listed here depending on business need and/or on the selected candidate's experience, knowledge and skills. Compensation will be based primarily on the job level at which the role is filled and the candidate's qualifications, consistent with applicable law.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target compensation ranges are listed.

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