Bridge Project Coordinator

Job Opportunity With HNTB

Are you seeking a vibrant and dynamic workplace that values culture and work-life balance? Look no further! Our company has been recognized by the Indiana Chamber of Commerce as one of the Best Places to Work. We pride ourselves on fostering a supportive environment where you can thrive both personally and professionally. As a key member of our growing Indianapolis team, you will have the opportunity to work on challenging projects and collaborate with top experts in the state. With over 80 years of experience in Indiana and a reputation as a top design partner with INDOT, we offer unparalleled career growth and technical development opportunities.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

What You'll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You'll Need:

• Bachelor's Degree, or
• Associate's degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience.

What You'll Bring:

• A strong ability to organize and present data.
• A collaborative approach to working within a large team.
• Proficiency with Microsoft Office tools such as excel and an openness to learn new tools and software.

What We Prefer:

• Experience with project scheduling software.

Locations: Indianapolis, IN

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-27911