Project Coordinator - Luxury Residential Construction - Service

Project Coordinator

The I-Grace Company is a premier provider of high-end residential construction, renovation, and estate services, recognized for our craftsmanship, precision, and commitment to excellence. For over three decades, we've partnered with discerning clients, architects, and designers to bring extraordinary projects to life. Our Services & Small Projects (S&SP) division delivers the same level of sophistication and attention to detail on smaller-scale projects, specialty renovations, and ongoing estate work.

We are seeking a Project Coordinator to join our Services & Small Projects team in our Long Island City office. The Project Coordinator plays an essential role in supporting project managers and assistant project managers through all phases of construction, ensuring smooth operations and exceptional service delivery. This is an excellent opportunity for a detail-oriented, organized, and eager-to-learn individual who is passionate about the building process and wants to grow within a high-end construction environment.

Key Responsibilities

• Provide administrative and operational support to project managers and assistant project managers.
• Assist with preparing contracts, change orders, project budgets, and billing documentation.
• Process subcontractor invoices, purchase orders, and waivers of lien.
• Maintain organized project files (digital and hard copy) and ensure documentation accuracy.
• Support project meetings through note-taking, report preparation, and tracking of key deliverables.
• Maintain and update logs for RFIs, submittals, drawings, and samples.
• Review subcontractor insurance certificates and track expirations.
• Coordinate with subcontractors, vendors, and internal teams to ensure timely communication and workflow.
• Assist with close-out deliverables, including owner's manuals, warranties, and turnover packages.

Qualifications

• 2–4 years of experience in project coordination or construction administration, preferably within luxury residential or high-end construction.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Sage 300/Timberline and Procore a plus.
• Strong organization, scheduling, and time-management skills.
• Excellent reading comprehension, attention to detail, and written/verbal communication abilities.
• Some construction experience or familiarity with construction processes preferred.
• Bachelor's degree in Construction Management, Architecture, Engineering, or a related field preferred.
• Positive attitude, eagerness to learn, and ability to thrive in a fast-paced environment.

Compensation & Benefits

Salary: $50,000 – $90,000 annually, based on experience. Comprehensive company benefits package offers:

• Health insurance - medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness and Hospital Indemnity Insurance
• HSA & FSA
• $50,000 worth of employer paid life insurance
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more!