Project Coordinator - public Works

Job Posting

The incumbent in this position will work as a member of a vibrant, innovative team of administrative, finance, and project management professionals to coordinate public works project assistance in the City of Nampa. This position will focus on several deliverables including assisting project managers and Public Works budget team with reviewing, tracking, and preparing projects, along with additional administrative duties such as scheduling, making arrangements, preparing presentations and supporting communication among project teams and stakeholders.

Essential Functions:

• Provide general administrative support to project managers and public works finance.
• Track basic project and program timelines, milestones, finances, and deliverables.
• Under direction of leadership, coordinate with local, state, and federal agencies, and consultants, as necessary throughout project life span.
• Schedule and coordinate project meetings, workshops, and training sessions.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Prepare or support preparation of necessary documentation in support of project progress, updates, and next steps.
• Provide updates at hearings, public meetings, and with other key community stakeholders.
• Maintain organized and accessible electronic and physical project files.
• Identify opportunities to streamline project workflows and provide recommendations to enhance operational efficiency and increase effectiveness.
• Process project forms, approvals, and correspondence as directed.
• Update project trackers, calendars, and task lists.
• Assist in preparing project summaries and simple status reports.
• Enter and maintain accurate project data in tracking systems.
• Help gather and compile information for reports and dashboards.
• Perform quality checks on data to ensure accuracy and completeness.
• Act as point of contact for project team for inquiries and updates.
• Support communication with internal departments and external partners.
• Help prepare presentation materials, meeting packets, and visual updates.
• Assist in maintaining project templates, process checklists, and reference materials.
• Work closely with Directors and Projects Engineering Managers to plan, coordinate, and monitor the project life cycle.
• Maintain master project list and schedule for each fiscal year.
• Assist in planning, tracking, and coordinating various Public Works initiatives, ensuring adherence to timelines and budgets.
• Assumes responsibility for other duties as required or assigned.