Project Coordinator IV - 7764

Project Coordinator

Project Coordinator As the Project Coordinator / Administrator, you will play a key role in supporting the smooth delivery of the project through a range of administrative functions. Your responsibilities will include:

• Managing calendars and coordinating meetings for the project team
• Overseeing general office administration and organization
• Raising Purchase Orders and reconciling invoices
• Compiling and reporting on key project data and producing project literature
• Drafting correspondence and assisting with communication across the wider project team
• Building and maintaining effective working relationships with internal and external stakeholders

This role will provide crucial support to the Project Management team, ensuring the smooth execution of projects. The ideal candidate will be a proactive self-starter with strong organizational skills and the ability to manage multiple tasks effectively. This is a critical role that supports the operational success of the project and helps ensure information flows efficiently across the team.

Responsibilities:

• Action Item Management: Track and expedite all open action items to ensure timely completion.
• Schedule and Commercial Oversight: Assist with schedule management, provide commercial oversight, and conduct thorough interrogation of related matters.
• Milestone Verification: Verify the completion of project milestones according to established plans.
• Commercial and Contract Support: Assist in the evaluation of commercial and contract-related matters.
• Administrative Support: Provide administrative support to the Project Management team as needed.
• Task Execution: Perform tasks and duties as assigned by the Project Manager.
• Reporting: Prepare regular and accurate project status reports.
• Assist in planning, scheduling, and tracking project milestones, deliverables, and timelines for the Workday implementation and other HRIS and/or HR projects.
• Act as a liaison to ensure project alignment and timely progress.
• Coordinate and schedule meetings, workshops, and training sessions related to HRIS projects, preparing agendas and documenting minutes.
• Monitor project tasks and follow up with team members to ensure deadlines are met.
• Develop and maintain project documentation, including status reports, process workflows, and system configuration guides.
• Communicate updates, risks, and issues to the HRIS Project Manager in a clear and timely manner.
• Maintain project files, ensuring all documentation is accurate, organized, and easily accessible.
• Coordinate testing efforts, including test script development, scheduling, and tracking outcomes.
• Assist in identifying and resolving issues during system testing, UAT, and post-implementation support.
• Support change management activities including developing user guides and training material.
• Help facilitate end-user training sessions and provide hands-on support as needed.
• Provide general administrative support for ongoing HRIS enhancements and maintenance tasks.
• Perform other duties as required.

Requirements:

• 10+ years of experience in Engineering, Construction, or Planning. (A relevant degree in one of these fields is preferred, or equivalent practical experience.)
• Demonstrated experience in modular construction and heavy haul logistics.
• Willingness and ability to travel up to 50% of the time.
• Bachelor's degree in business administration, Human Resources, or a related field.
• 2+ years of experience in HR or project coordination roles, preferably with exposure to HRIS implementations or system upgrades
• Experience with Workday or similar HRIS platforms is highly desirable.
• Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
• Excellent communication skills, both written and verbal, with a focus on clarity and professionalism.
• Attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project) and project management tools.
• Basic understanding of HR processes and practices.
• Ability to work collaboratively in a team environment and independently when needed.
• Project Management coursework is a plus.
• Familiarity with Agile or other project management methodologies

Qualities:

• Strong self-starter with excellent organizational skills and the ability to prioritize tasks effectively.
• Experience working in international environments.
• Proven ability to work effectively in cross-cultural teams.
• Objective and analytical problem-solving skills.