Public Works Project Coordinator

Public Works Project Coordinator

The Public Works Project Coordinator is responsible for coordinating staff and contractors for civil construction and engineering projects. Work includes jobsite visits, communicating with contractors and applicants, and construction permitting and inspection. The Public Works Project Coordinator works under the direction of and reports to the Public Works Project Manager. This role works closely with varying internal and external planning, engineering, construction, and development partners. The Public Works Project Coordinator serves a vital role in the planning and execution of infrastructure projects in the community.

Essential Functions:

• Coordinates engineering review, construction inspections, observations, and testing by staff and contractors.
• Performs inspections, testing, and observing of City and private construction projects.
• Makes recommendations regarding City acceptance of projects and construction.
• Supports the planning and development of new development, City projects, and other infrastructure projects.
• Coordinates and performs intake, review, inspections, and approval for public works permits.
• Responds to and assists with residents' inquiries and in resolution of complaints.
• Keeps record of job documents and history, including inspection reports, testing reports, photographs, RFIs, etc.
• Maintains positive professional relationships with residents, other staff members, contracting parties, and community partners.
• Supports development and implementation of Standard Operating Procedures, design requirements and guidelines, and contracts.
• Continuously tracks and updates the Public Works Project Manager on all projects, including performance, timelines, and potential issues.
• Helps coordinate plan review and pre-construction activities for civil construction, including providing and collecting comments on plans and submittals.
• Coordinates review and action on Requests for Information (RFIs), Change Order Requests (CORs), Field Orders, Pay Applications, and other documentation related to construction in a timely manner.
• Performs their work in accordance with the City's Core Values of Service, Teamwork, Accountability, Commitment, and Integrity.

Knowledge, Skills, and Abilities:

• Ability to competently support coordination of multiple projects (10+) at one time.
• Ability to read, understand, and explain construction and engineering plans and specifications.
• Ability to prepare clearly written reports, updates, and communications.
• Knowledge of, or ability to learn City Ordinance, guidelines, and other local requirements for new development and infrastructure.
• Ability to coordinate the activities of staff and contract inspectors efficiently and in a manner conducive to good morale and accountability.
• Ability to schedule and organize necessary inspection tasks for long- and short-term projects.
• Strong organizational skills, including time management and multitasking.
• Knowledge of, or ability to learn, small public works equipment and minor related maintenance such as generators, message boards, powered trailers, etc.
• Basic computer and smartphone skills, including email.

Typical Qualifications:

• High school diploma or equivalent
• 2 or more years' experience in Engineering or Construction coordination or similar field
• Must have valid driver's license with record sufficient for coverage by City's liability carrier
• Any combination of equivalent education and/or experience will satisfy minimum requirements.

Preferred Qualifications:

• Engineering, surveying, geotechnical, or contractor experience and training
• Experience managing or coordinating construction projects, staff, and/or processes
• Construction inspection certification or experience and training
• Class D Water Operator License or better
• Class I Wastewater Collection System Operator License or better

Physical and Work Environment:

• Long periods of sitting in an office environment.
• Long periods of standing and walking, often outdoors on uneven and unstable ground, such as at a construction site
• Ability to lift, carry, push and pull up to 25 pounds
• Verbal and written communication skills
• Ability to occasionally attend evening meetings and events after regular work hours
• Ability to work weekends and nights as needed and when scheduled to work on-call
• Occasional work in harsh weather conditions, including heat, cold, precipitation, and other inclement conditions