Project Coordinator (public Works)

Project Coordinator

The Town of Clayton is seeking applicants for a Project Coordinator for the Public Works Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts. The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

Duties & Responsibilities

The Project Coordinator position is responsible for supporting and coordinating municipal capital improvement and asset management projects. This position plays a critical role in tracking the progress of renewal and replacement initiatives, assisting with construction project oversight, and ensuring compliance with applicable laws, policies, and procedures. The Project Coordinator helps manage project documentation, budgets, timelines, and communications, serving as a vital link between internal departments, contractors, and the community. In addition, this position provides support for private development project review, tracking, and coordination, working closely with the Development Services Departments assisting with plan review and encroachment agreement processing.

• Coordinate and monitor infrastructure replacement projects from planning through close-out.
• Assist in the implementation and tracking of asset management programs and renewal/replacement plans.
• Prepare project budgets, bid documents, solicit quotes, and assist with public procurement in compliance with NC General Statutes.
• Track project expenditures, assist with budget monitoring, and ensure fiscal accountability for assigned work.
• Maintain and update project records, schedules, and reports using project management tools and systems.
• Conduct site visits to observe construction progress and document work status.
• Collaborate with contractors, inspectors, and municipal staff to resolve field issues and ensure compliance with specifications.
• Support contract administration, including review of pay applications, change orders, and contract close-out documents.
• Serve as a liaison with vendors, consultants, utility companies, and community members as needed.
• Assist with public outreach and communication related to project impacts or schedules.
• Contribute to annual capital planning and budgeting processes by identifying potential infrastructure needs and renewal priorities.
• Track and review private development projects in coordination with the Development Services Department.
• Serve as a liaison for private development to ensure compliance with municipal engineering standards and specifications.
• Coordinate and manage encroachment agreement requests related to development within public rights-of-way and easements.
• Perform other related duties as assigned.

Special Requirements, Education & Experience

Minimum Qualifications:

• Knowledge of municipal infrastructure, including streets, stormwater, water distribution, sanitary sewer, and facility systems.
• Understanding of construction practices, materials, and methods relevant to public works and utility infrastructure.
• Familiarity with North Carolina public procurement, bidding, and contracting laws.
• Strong organizational and project tracking skills with attention to detail.
• Ability to interpret construction drawings, specifications, and regulatory documents.
• Proficient in Microsoft Office Suite, project management software, and geographic information systems (GIS) tools preferred.
• Strong written and verbal communication skills for coordination, reporting, and stakeholder engagement.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Ability to work collaboratively with multidisciplinary teams and external partners.

Preferred Qualifications:

• Associate's degree in construction management, engineering technology, public administration, or a related field.

Certifications (Preferred but Not Required):

• PMP (Project Management Professional) or CAPM (Certified Associate in Project Management)
• APWA training/certifications related to public works and procurement

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.