Parks Capital Project Coordinator

Job Opportunity at City of Bellevue

Come join the City of Bellevue! Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

As a Capital Project Coordinator, you'll have a chance to develop, build, and maintain a piece of Bellevue's 2,700-acre award-winning park system. At Bellevue Parks & Community Services, you'll be part of a team committed to providing exceptional customer service, upholding the public interest, and being a part of the community vision of Bellevue as "A City in a Park". You'll work in an environment where being innovative, collaborative, and future-focused are the status quo. Our diversity is our strength and it's what makes Bellevue an exciting place to work, live, and explore. We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.

In this position, you will be expected to manage and coordinate the planning, design, permitting, renovation and construction of projects within Bellevue's parks system. Under the general direction of a manager, you will support overall project planning, scope, schedule, and budget development.

Essential Duties and Responsibilities

As a Capital Project Coordinator for Bellevue Parks & Community Services, you will perform duties that may include any combination of the following tasks:

• Implement short and long-term project management processes throughout all phases of the project life cycle.
• Manage project delivery process including planning, programming, design, permitting, public bidding, and construction administration of a wide range of public park capital projects, ranging in size from $100,000 to $1,500,000.
• Develop and conduct public engagement processes on highly visible projects, using a wide spectrum of engagement tools and tactics to reach the broadest possible range of Bellevue's diverse residents and park users
• Serve as a primary point of contact for project information and updates. Respond to inquiries from city staff, community members, city boards, commissions, and City Council.
• Develop, review, and manage contract documents such as contracts, drawings, technical specifications, performance bonds, punch lists, and permits
• Evaluate and pursue grant funding for projects. Write or assist others in writing budget documents, grant applications, or other fundraising efforts.
• Prepare or contribute to technical analysis and best practice research. Actively participate in the department's long-range planning, policy development, and strategic plan implementation
• Provide recommendations on areas of subject matter expertise, such as park system infrastructure, feasibility analysis, structural integrity, building use, historic preservation, accessibility, code compliance, life-cycle cost, energy efficiency or ADA standards.
• Understand ADA requirements and design standards to elevate park accessibility, provide more equitable access for all users walking or rolling within our park's system.

Supervision Received and Exercised

• This position reports to the Capital Project Manager.
• Works under general supervision.
• May supervise or lead the work of consultants, interns, technicians, or other project support staff.

Qualifications

We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services. Your work will involve managing existing and developing new properties that will help us achieve and maintain Bellevue's exceptional parks system. As a Capital Project Coordinator, you will collaborate with various Parks divisions to help make these projects successful. In addition to working on various projects within Bellevue's Park system, you will be expected to manage projects where the existing site, facility and park elements have ADA deficiencies requiring correction.

Knowledge, Skills, and Abilities

• Public sector experience is desirable.
• Knowledge of the principles and practices of municipal government; public bidding and contracting as well as public park operations knowledge is desirable
• Knowledge of budgeting, cost estimating, multiple purchasing methods and procedures
• Excellent communication skills. Able to communicate effectively verbally, in writing, and graphically to provide project information to customers, co-workers, contractors, boards, commissions, and the City Council. Able to develop and deliver project presentations, deliver clear and concise verbal and written reports and recommendations.
• A demonstrated commitment to ongoing learning of diversity, equity, and inclusion along with a commitment to implement these principles in your work
• A collaborative team player. Ability to establish and maintain effective working relationships with city staff, outside vendors, project stakeholders, and the public.
• Ability to research and analyze complex information and provide practical, cost-effective solutions
• Ability to balance competing interests and recognize sensitive political and organizational issues when they arise
• Ability to maintain a keen customer service focus
• Knowledge of basic planning, design principles, and construction means and methods
• Knowledge with the Americans with Disabilities Act (ADA) scoping and technical requirements, including the 2010 ADA Standards for accessible design, UFAS - Uniform Federal Accessibility Standards, ABA - Architectural Barriers Act, and Accessibility Standards for Federal Outdoor Developed Area.
• Computer proficiency in Word, Excel, PowerPoint and familiarity with AutoCAD, GIS, or other graphic systems

Education, Experience, and Other Requirements

• Graduation from an accredited four-year college or university with a degree in architecture, landscape architecture, construction management, project management, engineering, urban planning, or related field
• Five or more years of professional-related experience in managing construction and capital projects.
• An equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities may be considered
• Washington State Driver's License required or the ability to obtain a Washington State Driver's License
• Must pass a criminal background check.

Supplemental Information

Physical Demands

• Work involves moving, communicating, operating objects, tools, or controls and reaching.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet while in the office or moderately loud when in the field.
• Work involves driving to project sites and moving within the project areas.

FLEXIBLE/HYBRID WORKING

A hybrid work schedule is available for this position after an orientation period. Remote work for this position is subject to the department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Hiring Process

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

Conditions of Employment

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.