Events Coordinator (sales Coordinator)

Events Coordinator

The Events Coordinator position supports the sales and booking of events at The SAFE Credit Union Convention Center, Memorial Auditorium, and SAFE Credit Union Performing Arts Center. These three distinct event spaces represent the SAFE Credit Union Convention & Performing Arts District and provide unique event spaces for a wide range of programming.

The ideal candidate for this position will be customer focused and possess a general understanding of how events can be successful. They will thrive in a team environment and bring creative ideas that support the success of both external and internal customers. The SAFE Credit Union Convention & Performing Arts District provides a wide range of options to host events, and the ideal candidate will understand how best to leverage these unique event spaces.

To supervise and coordinate the service needs of events held at the Sacramento Community Convention Center or other City facilities and grounds; to serve as the City's representative at assigned events.

General supervision is provided by a higher level position. Responsibilities include the supervision of on-call events or set-up staff.

Examples of duties depending upon assignment may include, but are not limited to:

• Plan and direct events as assigned by the supervisor.
• Meet with users to provide information regarding the facility's capabilities and services; determine equipment, personnel, and other services required for events.
• Calculate estimates and final costs to users for equipment, personnel, and other services; prepare cost settlement data.
• Coordinate outside service needs with catering concessionaires, security, ushers, and other service providers.
• Issue instructions to technical and maintenance personnel to assure that all necessary equipment and services are scheduled and in order; monitor events in progress.
• Attend events and serve as liaison between user and the City.
• Respond to facility user complaints and inquiries.
• Enforce health, safety, and other regulations.
• Assign and review the work of events or set-up staff.
• Review contracts to assure compliance with terms and conditions.
• For events held outside of the Community Convention Center, oversee the delivery, set-up, pick-up, and maintenance of event equipment.
• Maintain event records and prepare related reports and correspondence.
• Perform related duties as assigned.

Knowledge of principles and techniques used in planning, coordinating, and servicing a variety of theatrical, entertainment, recreational, industrial, and educational events. Health, fire, and safety codes and emergency procedures affecting the use of public events facilities/grounds. Security, concession, service, and operations needs associated with events. Arithmetic through percentages. Computers and common software packages. Supervisory techniques.

Ability to anticipate, schedule, and coordinate equipment, operations, and service needs for individual events. Communicate effectively, orally and in writing. Identify event problems and take effective course of action. Respond to licensee and public inquiries and complaints in an effective and tactful manner. Determine user fees for equipment, personnel, and other services. Direct the work of others. Establish and maintain effective relationships with those contacted in the course of work.

One year of responsible experience in planning and supervising a variety of events in a large recreational, entertainment, or similar public use facility or grounds. Completion of 60 college semester units including courses in business or public administration. Experience can substitute for the education on a year-for-year basis.

Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.