Corporations Project Coordinator

Job Title

Under the supervision of the Corporations Program Manager, the incumbent is responsible for performing complex project coordination for the Travis County Corporations.

Travis County Corporations is in the Economic Development and Strategic Investments (EDSI) Division of the Planning and Budget Office and the position reports to the Corporations Program Manager. This position works as part of a team focused on economic development, strategic planning, investments, and affordable housing. This division provides an array of professional services to the County to promote informed decision-making, providing project management and support for county economic development, real estate portfolio management, site redevelopment, and capital planning and investments. The goals of the division are to promote the efficient use of public resources, economic equity, and create long-term value for Travis County through collaboration and innovation.

Distinguishing Characteristics

This is a job in the Professional Support job family. This position is distinguished by the amount of organization independence for both actions and decision-making and by the level of supervision, as well as the experience required. This classification will participate in project teams involving various levels of internal and external participants and collaborate to deliver results. This role will develop, maintain, and communicate project documentation, including schedules, milestones, notices, and corresponding budgets. This classification may require a flexible work schedule to meet the needs of the Travis County Corporations.

Duties and Responsibilities

• Manages one or more routine projects simultaneously, including planning, scheduling, and coordination during project requirements gathering, development, and implementation stages using established processes and methodologies.
• Develops, maintains, and communicates project documentation, including project definition, schedules, notices, and corresponding budgets. Break projects into manageable tasks and set timeframes to meet all related internal, local, state, and federal deadlines. Monitor project progress and troubleshoot complications as necessary.
• Works closely with Program Manager and Managing Director to prepare comprehensive action plans, including resources, timeframes, and budget plans. Serve as a point of contact and participate in weekly informational exchanges with internal and external participants.
• Participates in continuous review and update to ensure that processes meet changing operational needs. Identify processes for improvement, document existing processes, and identify and analyze gaps between current processes and the desired state.
• Ensures completion of projects that are within budget/other resource constraints, meet project deadlines, and deliver quality results by developing contingency plans and quality assurance review of project deliverables.
• Tracks, analyzes, and documents budget obligations and balances. Use accounting portals for external financial entities to research and examine transactions on project-related budgets and inform appropriate stakeholders as necessary.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:

Bachelor's degree in Information Systems, Public Administration, Business Administration, or a directly related field AND two (2) years of relevant work experience;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

Valid Texas Driver's License.

Texas Notary Public.

Preferred:

Certification as a Project Management Professional (PMP) within one (1) year of meeting certification eligibility requirements.

Knowledge of:

• Federal, State, Local, and County applicable laws, rules, regulations, and guidelines.
• Policies, practices, procedures, and terminology of assigned function.
• Contractual law and regulations and community policies, resources, and structures.
• Principles and procedures of financial record keeping and reporting.
• Specialized subject matter.
• Policies, practices, procedures, and terminology specific to division function.
• Organization and time management principles.
• Change management principles and practices.
• Real estate practices and related activities.
• Computer systems to include hardware and a variety of specialized software packages.

Skill in:

• Developing and monitoring projects and related budgets.
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Analyzing complex issues with attention to detail.
• Independent judgment, problem-solving, and decision-making.
• Researching, compiling, analyzing, interpreting, and preparing a variety of fiscal, statistical, legal, and administrative reports.
• Compiling data and drafting clear and comprehensive reports and letters.
• Using technology, including computers, word processing, databases, and spreadsheet programs.
• Utilizing project management tools.
• Communicating with leading public officials, consultants, private sector partners, and the general public.
• Both verbal and written communication.

Ability to:

• Effectively utilize communication skills and present information to various audiences.
• Accurately receive, research, analyze, and effectively communicate information.
• Work efficiently as part of a team, and work independently with little to no supervision.
• Adapt to multiple demands and shifting priorities.
• Work independently and initiate creative and effective solutions to challenges.
• Interpret policies, procedures, code, ordinances, and regulations.
• Manage multiple tasks/projects simultaneously.
• Handle confidential and sensitive information with the highest degree of professionalism and discretion.
• Research, analyze, and interpret technical/professional journals, financial reports, legal documents.
• Build and maintain effective working relationships with internal and external associates.
• Work under timeline pressures with a high degree of accuracy.
• Perform in a stressful environment while maintaining a professional manner.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 10-15 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination, and manual dexterity necessary to operate a computer and office equipment. Subject to standing, sitting, walking, climbing, crawling, bending, stooping, crouching, kneeling, pushing, pulling, reaching, twisting, balancing, repetitive motion, and squatting to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: 8 am - 5 pm, Monday-Friday. May work some holidays, some nights, some weekends Location: 700 Lavaca St; Suite 1560; Austin TX 78701 Department: Planning And Budget Criminal, Driving, Education, and Employment Background Checks Required.

This position is eligible for hybrid in-office/telework based on work need. MUST LIVE IN OR NEAR AUSTIN TX AREA.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2025 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation Employees may enroll in a tax-free sheltered investment plan through payroll deduction.

Direct Deposit Employees may sign up for direct bank deposit.

Employee Assistance Program Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic Employees may access the clinic for a variety of wellness program