Project Coordinator

Project Coordinator

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you're into sketching new ideas, hacking a building or growing client relationships in global markets, there's something here for everyone. Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. Whether we're refreshing a retailer's brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful. Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator in our San Francisco office, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward.

What You Will Do

• Provide exceptional customer service to Gensler staff, clients, vendors, partners and guests, often acting as the main point of contact.
• Coordinate meetings and manage room reservations set-up as spaces. Attend meetings to take minutes and document key information.
• Prioritize and manage workload effectively to ensure a smooth project flow.
• Oversee project start-up tasks including contracts, proposals, work authorizations, project directories and cloud-based file sharing.
• Support early project phases with programming data worksheets, consultant contracts, project filing, meeting agendas and notes, and organizational charts for the team.
• Assist in Construction Documentation Phases tasks including file sharing, managing RFI & submittal distribution, and document coordination.
• Conclude projects with dead filing and punch lists.
• Take on special projects as necessary, including front desk reception.
• Ensure a consistent and streamlined process across all projects, driving efficiency and quality at every phase.

Your Qualifications

• 8+ years of administrative experience, ideally in architecture or design.
• Bachelor's Degree preferred.
• Strong organizational skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Superior verbal and written communication skills.
• Proficient in MS Office Suite; InDesign, Photoshop, and MS Project a plus.
• Ability to work with minimal guidance; proactive, motivated self-starter.
• Experience with Teams and conferencing systems.
• Flexible, adaptable, and committed to sustainability—familiarity with LEED, Living Building Challenge, or other sustainable certifications is a plus.
• Ability to work in office, full-time, 5 days a week

Join us and play a key role in delivering outstanding design projects!