Events Project Coordinator

Events Project Coordinator

Coates Group is looking for a Project Coordinator to join on our team on a temporary basis to support the planning, coordination, and execution of trade show events. The ideal candidate will have experience in exhibits, trade shows or events and is passionate about marketing and managing the details of the development and production process.

You'll play a key part in ensuring projects are delivered on time, on budget, and exceed client expectations. The position is critical in maintaining the operational flow of projects and ensuring the Coates brand is represented flawlessly at events.

What You'll Do:

• Create and maintain event documentation, timelines, and inventory
• Coordinate shipping of event supplies with supply chain team
• Help develop detailed documents and execute briefings for leadership team
• Managing project timelines, deliverables, and execution with precision in coordination with a cross-functional team.
• Communicate clearly and consistently with internal teams to keep everyone aligned.
• Coordinate across departments using our project systems to ensure details are tracked and nothing is missed.
• Tackle challenges head-on—troubleshoot problems, anticipate risks, and provide proactive solutions.
• Create and maintain implementation plans, work-back schedules, and vendor communications.
• Coordinate services and support marketing team with purchase orders as needed.
• Participate in post-project reviews and identify opportunities for improvement.

What You Bring:

· Strong organizational skills and attention to detail, with the ability to manage multiple fast-paced programs of work.

· 1-3 years of experience in the exhibit, events, or experiential marketing industry (or similar project-based field).

· Detailed-oriented and proactive in problem-solving.

· Experience working with project management platforms (Asana, JIRA, etc.) and proficiency with Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).

· A Bachelor's degree or equivalent combination of education and experience.

· Solid understanding of production materials, trade show regulations, and industry best practices.

· Proficiency in Microsoft Office and familiarity with project management tools.

· Excellent written and verbal communication skills and strong collaboration skills

· Willingness to work flexible hours as needed.

About Coates

We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.

Together, we are creators, allowing us to make our purpose a reality – to create immersive brand experiences for everyone.

Join a Crew that Cares

Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).

The benefits include an annual market competitive bonus program and our "Thrive Program" which includes a suite of flexible work options because we're strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a "Give Back Day" to allow our Crew an opportunity to make an impact in the community.

Be inspired To Be More

We skip the red tape and aim to always stay nimble. We're proud of where we've been and are energized by where we're going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what we've accomplished, but know the best is yet to come.

Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

Fraud Alert: Employment Scam Advisory

It has come to our attention that unauthorised individuals are impersonating our company and reaching out to job seekers through fraudulent emails, falsely claiming to represent Coates. These emails often request personal information and appear to come from domains that are not affiliated with our organisation, such as coatesgroupcareer.com.

We take this matter very seriously. Coates has reported these incidents to law enforcement and is cooperating with the ongoing investigation. We are committed to protecting the integrity of our recruitment process and the privacy of our applicants.

Please be advised of the following:

- Coates does not operate or communicate through any domain resembling coatesgroupcareer.com.

- We do not contact employment candidates via email to solicit personal or financial information.

- All applications for employment must be submitted through our official website https://coatesgroup.com/careers or directly through our LinkedIn profile: Coates Group.

- All emails from us will come from our official domain, which is @coatesgroup.com or via our Applicant - Tracking System (ATS) email address, which is no-reply@hire.lever.co.

If you receive any suspicious communications purporting to be from Coates, we urge you not to respond, do not click any links, and do not provide any personal information. Your safety and trust are of the utmost importance to us. Thank you for your vigilance.