Entry Level Project Coordinator (5682) Jobs

Project Coordinator/ Office Support Specialist

Old Harbor Solutions, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Project Coordinator/ Office Support Specialist to provide comprehensive office management and administrative support in Orlando Florida.

Position Responsibilities:

• Provide day-to-day office management and clerical support
• Prepare, coordinate, and distribute correspondence, reports, rosters, and presentation materials
• Answer and direct phone calls, greet visitors, and provide general front office support
• Maintain hardcopy and electronic filing systems and records
• Coordinate travel arrangements, including booking, itinerary preparation, and expense reporting
• Manage calendars, schedule meetings, and track action items
• Assist with office moves, workspace coordination, and general office logistics
• Support timekeeping and administrative tracking processes
• Coordinate visitor access and required documentation for site visits
• Assist with travel documentation needs, including passports and visas when applicable
• Manage incoming and outgoing mail, shipments, and courier services
• Support the preparation and processing of internal recognition or awards documentation
• Review and format presentations, briefings, and reports for accuracy and consistency
• Assist in planning and coordinating meetings, events, and internal briefings
• Track facility-related requests and coordinate with appropriate teams to resolve issues
• Monitor office supply levels, place orders, and distribute materials as needed
• Troubleshoot basic office equipment issues and coordinate with support teams when necessary
• Assist with onboarding of new personnel, including coordination of resources and setup
• Track required trainings and notify staff of upcoming deadlines or renewals
• Perform additional administrative duties as assigned

Position Requirements:

• U.S. Citizenship is required
• Must possess an active SECRET clearance or above
• Must be able to pass Agency background check
• Bachelor's degree or equivalent experience
• Minimum of 1 year of experience or advanced degree/ certificate

Position is onsite in Orlando, FL