Business Operations Support Analyst

Business Operations Support Analyst

SMX is seeking a Business Operations Support Analyst to support the Secretary of the Air Force Office of Competitive Activities (SAF/OC) within the Office of Commercial Economic Analysis (OCEA). OCEA analyzes commercial market dynamics to inform Air Force strategy and decision-making. This position requires a highly adaptable analyst with a diverse skill set who can operate across financial management, process improvement, and executive support functions. The analyst will help monitor task progress, manage funding documentation, coordinate workflow improvements, and prepare high-quality briefings and correspondence for senior officials. The ideal candidate is adaptable, detail-oriented, and capable of supporting a range of organizational priorities in a dynamic environment. The ideal candidate is a versatile problem solver who can shift seamlessly between administrative, analytical, and strategic tasks to support OCEA's evolving mission and priorities.

This position requires a DoD TS/SCI and requires US citizenship for work on DoD contracts.

Essential Duties & Responsibilities

• Assist in cross-functional process improvement initiatives to enhance workflow efficiency, mitigate risk, and streamline support for senior government officials
• Document and analyze current-state workflows and business processes; support the development of process maps, data analysis, reports, presentations, and supporting materials
• Support the monitoring and reporting of formal task progress in enterprise tracking systems to ensure visibility, accountability, and timely closure
• Contribute to financial and administrative support activities for a cross-functional team
• Track and report on the obligation and execution of project funds; assist in the year-end reconciliation of direct and reimbursable funding
• Verify the accuracy of spend plans and financial execution data within the enterprise resource management system
• Develop and maintain trackers for reimbursable funding and Military Interdepartmental Purchase Requests (MIPRs) to support monthly Program Management Reviews (PMRs)
• Draft and process Support Agreements (7600A), coordinate incoming/outgoing orders, and prepare Determinations and Findings (D&Fs), ensuring alignment with spend plans and MIPR actions
• Assist with the preparation of Planning, Programming, Budgeting, and Execution (PPBE) and Program Objective Memorandum (POM) deliverables to support long-term program objectives
• Develop and maintain project management plans, schedules, and documentation to support mission execution
• Assist a Contracting Officer Representative (COR) with administrative tasks to ensure compliance with contract terms and federal regulations
• Coordinate actions necessary to ensure timely closeout of fiscal year financial obligations
• Track and support onboarding, staffing changes, and personnel realignment across the organization
• Assist with reimbursement funding processes and related financial documentation
• Provide analysis, evaluation, and recommendations for improving mission-critical and program-related operations
• Create and maintain executive-level briefings (General Officer/SES level) to communicate program status, risks, and strategic initiatives
• Draft, edit, and prepare executive-level correspondence for leadership signature
• Aid in developing communication strategies, organizational roadmaps, and governance documentation
• Provide administrative support for weekly acquisition and contract meetings

Required Skills/Experience

• Active Top Secret (TS) clearance with eligibility for access to Sensitive Compartmented Information (SCI)
• Bachelor's degree
• Experience supporting formal task tracking and reporting in an enterprise or government environment
• Demonstrated ability to manage, reconcile, and analyze complex financial data across multiple funding sources or programs
• Experience in developing and presenting financial data to internal and external stakeholders, including leadership
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word
• Strong organizational skills, with the ability to prioritize tasks and meet tight deadlines in a dynamic work environment
• Excellent written and verbal communication skills, with experience coordinating across functional teams and with external stakeholders
• Experience supporting DoD, IC, or other federal government programs in a cleared setting

Desired Skills/Experience

• Master's degree
• Program Management certification or Project Management Professional (PMP) certification
• Demonstrated experience engaging with senior leadership, including General Officers/Flag Officers, and SES members
• In-depth knowledge of the Department of Defense (DoD) PPB&E system and/or creating POM deliverables
• Experience using Enterprise Task Management Software Solutions (ETMS2) or similar enterprise-level task tracking systems
• Familiarity with Air Force financial management systems and practices, particularly the Defense Enterprise Accounting and Management System (DEAMS)
• Experience working with a COR or within contract administration roles
• Experience managing reimbursable funding, including MIPRs and support agreements
• Relevant professional experience supporting the Department of Defense (DoD) and/or the United States Air Force
• Experience supporting acquisition or contracting functions in a government environment