Project Coordinator

Project Coordinator

The New York City Housing Authority (NYCHA) is the nation's oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 150,000 additional tenants. NYCHA's mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA's Asset & Capital Management (A&CM) Division leads the Authority's capital, sustainability and resiliency programs that comprise a $6 billion capital projects portfolio – one of the largest in NY State – as well as range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA's housing portfolio for the future by piloting and scaling-up sustainable and resilient technologies and practices, improving residents' quality of life while enhancing building performance. The work culture of the Division is strongly customer service oriented, collaborative and delivery-focused. More information can be found on our website at: Modernizing NYCHA Properties. The Comprehensive Modernization Program is a community development program that is seeking a Project Coordinator (PC) within the Comprehensive Modernization Department (Comp Mod). Comp Mod is a department under NYCHA's Chief Asset and Capital Management Division to implement integrated, comprehensive renovations spanning multiple building systems, building interiors/exteriors, and site/grounds improvements, at NYCHA developments. This approach is expected to allow developments to be renovated more quickly, at a higher quality, and with better value for money, while also holistically addressing all compliance requirements and the broader needs of residents and community partners. Reporting to the Director of Comprehensive Modernization, the PC will be responsible for a wide range of workflows to support the Department's portfolio. The PC will be primarily responsible for working with Program Management staff, Construction Managers, Design Builders and Residents, as well as departments across NYCHA to resolve complex issues to facilitate administrative functions related to project funding, resident relocation, initiation, procurement, design, construction, and completion. This role requires administrative tasks for tracking critical items with current status, quality control and editing of documents for project controls, and the ability to work independently and report up to the Director. The primary responsibilities of the position include, but are not limited to the following:

• Support Program Manager with NYCHA specific processes with internal and external departments to support the progression of Comp Mod projects.
• Prepare and manage project documentation and processes, including sub-contractor approvals, procurement submissions, OMB/Comptroller submissions, and other core functions for project administration.
• Utilize project management software Trimble Unity Construct (eBuilder) to maintain accurate project records.
• Coordinate with Program Management staff, and internal teams to ensure timely delivery of project components.
• Assist in preparing reports, presentations, and progress summaries for internal and external stakeholders in Excel, Power Bi, and other NYCHA systems.
• Maintain organized digital filing systems and databases.
• Monitor and track budgets, OMB/Comptroller submissions, vendor invoices, program management invoices and community outreach team purchase orders in collaboration with the finance team.
• Perform other related duties at the request of the Director to support department operations.

Key Competencies

• Analytical Problem-solver: A structured thinker and problem-solver, able to design and execute analysis to support decision-making and operational planning and execution, while effectively juggling diverse responsibilities and multiple, competing priorities. Demonstrated record of supporting complex organizational initiatives with a focus on rigorous and practical use of data and analysis, project management, stakeholder coordination, cross-functional teaming, process streamlining, and resource optimization. Experience with business process improvement, operations or management consulting will be an added benefit, particularly as it pertains to strengthening evidence-based management practices.
• Exemplary Communication Skills & Collaborative Approach: Excellent interpersonal skills with a demonstrated ability to collaborate effectively with internal and external stakeholders across diverse backgrounds. Exceptional verbal and written communication skills, including the ability to convey technical concepts to non-technical audiences.

NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Project Manager to be considered. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:

Additional Information

• INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED IS FOR THE SAME TITLE.
• Candidates with permanent civil service status in the title of Associate Project Manager L1 will also be considered.
• Candidates may be given a skills assessment as part of the interview process.
• NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
• NYCHA residents are encouraged to apply.
• NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System (NYCERS). Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.