Project Coordinator

Project Coordinator

Provides administrative support and assistance with the day-to-day management duties of the activities on the project(s) assigned.

Core Responsibilities:

• Project Management By Phase
• Entitlements & Permitting: Assists in entitlements/permitting activities when requested by Development Lead. Coordinates consultant preparation of plan check submittal documents, applications, payments, letters of authorization, and owner-builder declaration forms. Submits documents to relevant governmental agencies, retrieves plan check comments, obtains department clearances on clearance summary worksheet.
• Construction Oversight: Attends meetings and tours on site as requested by Development Lead and provides support as needed.
• Feasibility & Due Diligence: Assists in feasibility and due diligence activities when requested by Development Lead.
• Sales & Marketing: Attends and participates in sales and marketing meetings when requested by Development Lead.
• Project Performance Oversight
• Reporting: Assists in providing reports related to project status to Development Lead, Investments Deal Team and other stakeholders. Assists in tracking and reporting project status to investors, lenders, joint ventures, quasi-public partnerships, etc.
• Budget Oversight: Assists with project budget tracking as requested by Development Lead.
• Schedule Oversight: Reads and interprets basic project schedules. Assists in tracking deadlines and progress and reports to senior development team members.
• Document Organization
• Project Documents: Sets-up, uploads, shares and maintains project and/or management files according to established criteria, if not done by 3rd-party.
• Invoicing: Sets up vendors, confirms insurance, verifies a compliance with contract, tracks invoices to ensure on-time payment and/or up-to-date communication regarding payment with vendor.
• Buyout: Sends Request for Proposals to potential bidders and communicates with them throughout the bidding process.
• Contract Negotiation: Coordinates the processing of new contracts with Contract Coordinators by ensuring vendor and insurance approvals are in place and there is sufficient budget prior to contract being coded and uploaded to the accounting system.

Education/Experience Requirements:

• Bachelor's degree.
• Project Experience: No prior experience required.

Knowledge & Skills:

• Internal Relations: Responds to common inquiries or correspondence from development team, other department members (Investments, Accounting, etc.). "Manages up" well.
• External Relations: Responds to common inquiries or correspondence from members of the business community with oversight from Development Lead.
• Reading & Comprehension: Analyzes and interprets technical materials, financial reports, legal documents and memos and shares important details with Development Lead.
• Correspondence: Writes correspondence and reports, records and distributes meeting minutes of calls/meetings requiring actions by attendees.
• Teamwork: Works well within development team, other CIM departments and with 3rd parties.
• Direction Setting: Shares team goals and objectives with the team.
• Accountability: Takes some responsibility for own actions as related to team decisions and performance and makes personal adjustments when necessary.
• Problem Solving: Defines problems, collects data, establishes facts and draws valid conclusions. Solves problems when necessary. Thinks critically and creatively.
• Carry Out Instruction: Applies common-sense understanding to carry out instructions from Development Lead and other departments when appropriate. Demonstrates self-awareness. Takes initiative in asking questions. Learns on the job.
• Adaptability: Displays a positive attitude when faced with challenges or changes.
• Critical Thinking: Identifies basic questions, problems and assumptions related to business situations.
• Project Management: Schedules meetings, calls, accepts and/or declines and/or reschedules meetings for project staff members and sends out meeting requests on behalf of the Project Lead.

At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

• A variety of Medical, dental, and vision benefit plans
• Health Savings Account with a generous employer contribution
• Company paid life and disability insurance
• 401(k) savings plan, with company match
• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
• Up to 16 hours of volunteer time off
• Up to 16 weeks of Paid Parental Leave
• Ongoing professional development programs
• Wellness program, including monthly and quarterly prizes
• And more!

Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information.