Project Coordinator, Operational Excellence - Global Medical Affairs

Project Coordinator, Global Medical Operational Excellence

The Project Coordinator, Global Medical Operational Excellence will help manage multiple projects that support the Global Medical functions. Reporting to the Head of Global Medical Strategy & Execution, this role will be part of a team of strategy and execution leads that collaborate to drive consistency across the Global Medical units and support Medical as a strategic cross-functional partner. The Project Coordinator will provide organization, administrative and project management support for key projects and publications systems support.

What You'll Do

• Provide project management support for Medical Affairs initiatives – Assist in the planning, coordination, and execution of medical affairs projects, including pre- and post-event coordination such as agenda development, meeting summaries, and assignment of clear ownership for next steps.
• Support tactical execution and team accountability – Maintain and update project calendars, trackers, and documentation to ensure clear accountability across teams. Support the preparation and facilitation of team meetings. Assist in the creation of dashboards and quarterly reports for leadership, assisting teams with tracking progress against goals.
• Provide support for Biogen's Publications Systems & Processes – Manage system data maintenance such as ensuring data accuracy and timelines and running related monthly reports for stakeholder reviews. Support onboarding of new agencies to Biogen systems, serving as the point of contact for training and troubleshooting. Monitor the publication systems mailboxes and support the Publication Community of Practice.
• Maintain knowledge management systems – Oversee and update repositories, websites, and systems such as SharePoint and Synapse. Ensure smooth flow of work items and prompt follow-up when needed.
• Provide system navigation and compliance support – Offer guidance and training on Biogen platforms to enhance team compliance, efficiency, and impact, as needed.

Who You Are

You are passionate about helping teams achieve their best, utilizing your strong skills in project management. You are proactive, innovative, and technically savvy, a person who loves collaborating, raising your hand to learn more and don't fear rolling up your sleeves to help – no matter the task. You are comfortable working within a matrixed reporting environment. You are agile with the ability to deliver in a fast-paced environment, performing tasks simultaneously with high attention to detail. You excel at working efficiently, are forward-thinking with superior organizational skills, and can proactively facilitate the smooth flow of business activities.

Qualifications

Education/ Required Skills

• Bachelor's degree is required; 1-3 years' experience in the pharma/biotech industry is required.
• Experience in project management and/or finance is required; high attention to detail, strong facilitation skills, and ability to execute in a timely manner is required.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook is required; must possess strong emotional intelligence (interpersonal, communication, and relationship building skills) with a collaborative, team-oriented approach and solid work ethic.
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner is required; Ability to oversee and coordinate several activities and stakeholders is required.
• Ability to proactively anticipate and identify issues and propose solutions or take steps to resolve them is required.
• Strong strategic and critical thinking skills with a demonstrated ability to understand how a collection of ideas are related is required.
• Quick learner, goal oriented, and results driven with excellent problem-solving skills is required.
• Self-starter with ability to work independently or within teams is required; high degree of innovation and enthusiasm for identifying, prioritizing, and executing on business process and system improvements is required.
• Excellent command of computer skills (Excel, Outlook, Word, Power Point, etc.) Experience with Smartsheet or other collaborative work project management platforms is strongly preferred.

Additional Information

The base compensation range for this role is: $78,000.00-$101,000.00. Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity. Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance. In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.