Project Coordinator - BIDMC (40 Hours)

Project Coordinator

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

Coordinates and documents multiple projects for a department or division. This is a full-time, hybrid position (40 hours per week) with a schedule between 8:00 AM and 5:00 PM.

Essential Responsibilities

• Maintains and modifies project plan documentation and staffing requirements for multiple projects.
• Schedules and coordinates project team meetings.
• Prepares agendas, materials, presentations, and necessary equipment. Records and distributes minutes or notes and follow-up actions.
• Follows up with team members to ensure actions are completed according to timeline.
• Compiles data and prepares regular and ad hoc reports and presentations. Distributes project reports and documents as directed.
• Monitors and tracks project documents and finances.
• Maintains project document files and records in accordance with established procedures.
• Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that the project is on track with determined timelines.
• Acts as a liaison and resource for multidisciplinary team members. Communicates to client groups and stakeholders and responds to requests for data and information.
• Collaborates with the project manager and team to identify and schedule project deliverables, milestones, and outcomes.

Required Qualifications

• High School diploma or GED required. Bachelor's degree preferred in Business or Healthcare Administration
• 1-3 years of related work experience required.
• Experience with computer systems required, including web-based applications and some Microsoft Office applications, which may include Outlook, Word, Excel, PowerPoint, or Access.

Preferred Qualifications

• 2 or more years of project management experience or administrative experience in a related field.
• Basic knowledge of program/project management tools, techniques, and methodology

Competencies

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally