Project Coordinator

Project Coordinator

The Project Coordinator works directly with the Inside Sales team to ensure the successful launch of new products. This position works as part of a team to track, communicate, and facilitate the progress of a launch including packaging, formula development, stability, and production while working cross-functionally with Research and Innovation, Quality, Production, Engineering, Supply Chain, and Outside Sales to capture and record master data and ensuring the customer's requirements are anticipated and delivered. They may also communicate with customers and suppliers to coordinate timelines and align product approvals. The specific job requirements will fluctuate to support the execution of new projects.

Responsibilities and Essential Duties

• Support within the Inside Sales team to ensure successful product launches.
• Enter data in ERP and other tracking systems for new packaging components, raw materials, bulk, and finished good products.
• Support aspects of managing projects, such as tracking project tasks and posting status reports/recaps as required by the Project Manager/Analyst.
• Align, enter, and track laboratory requests through internal portals and communication with R&I.
• Organize and facilitate the moving parts of new projects including Master Tracker, launch meetings, and customer-specific timelines, etc.
• Maintain and consolidate all relevant documents during the development of a new product launch to create a "master file" that will be available at the end of a development cycle for first production.
• Collaborate with Packaging Engineers to ensure components are correct, order packaging component samples for new projects, and consolidate data from Compatibility Studies, drawings, etc.
• Work collaboratively with Package Engineering, Operations, and Supply Chain to evaluate risks and provide risk assessments to the key stakeholders.
• Ensure pilot and line trial execution is performed effectively and on time, and ensure samples are provided to the approving personnel while ensuring timely disposition.
• Remain in compliance with SOPs related to Sales that include, but are not limited to, Training, Customer Complaints, Product Recalls, NOEs, CAPAs, QC Standards, and OTC stability.
• Understand basic SOPs, as well as internal manufacturing capabilities and operational requirements, to align with customer inquiries.
• Additional duties and or special projects as required.

Technical Skills Required

• Proficiency with different software platforms including Microsoft Office, operating systems, ERP and other web-based platforms.
• Detailed-oriented and ability to review large blocks of data.
• Technical Writing and review skills.
• Oral and Written Communication skills.

Experience Required

• Associates or Bachelor's degree.
• Experience in Personal Care or Cosmetic Industry is preferred.

Physical Requirements

• Regularly sit, stand, and walk for extended periods of time.
• Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch, stoop repeatedly.
• Physically able to lift 40 pounds periodically.
• Frequent exposure to varying temperatures, loud noises, heavy machinery, fumes, or airborne particles, electrical, chemicals and moving parts.
• Frequent use of computer screen and headphones.