IT Project Coordinator

Project Coordinator

The Project Coordinator is responsible for providing comprehensive support to the Project Manager, ensuring that all projects are executed smoothly. They act as the right hand to the Project Manager, overseeing certain client projects and assisting in a variety of administrative and organizational tasks.

Responsibilities

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Assist the Project Manager in the planning and execution of various client-initiated and internal projects.
2. Act as a liaison between the Project Manager and other project stakeholders, ensuring timely and clear communication.
3. Monitor the daily progress of projects, intervening where necessary to keep tasks and timelines on track.
4. Provide documentation updates for clients, projects, and internal processes as needed.
5. Prepare, maintain, and adjust project plans, timelines, and agendas under the guidance of the Project Manager.
6. Schedule, host, and participate in necessary meetings to facilitate communication between clients and staff.
7. Coordinate project tasks and ensure all team members are aligned with project goals and expectations.
8. Assist the Project Manager with tracking and report on project budgets and hours to the Project Manager.
9. Multi-task between various ongoing projects and real-time events, ensuring that all tasks are managed effectively.
10. Offer administrative support to the Project Manager, ensuring that all aspects of the project run seamlessly.
11. Engage senior management in resolving sensitive or complex issues that arise during the project lifecycle.
12. Perform any other related duties as required to ensure the overall success of projects.

Competencies

• Proficient in Internal/External Communication
• Strong Organizational Skills and Time Management
• Detail-Oriented
• High Personal Accountability
• Problem Solving and Analytical Skills
• Proactive Initiative
• Maintains a Positive Attitude
• Effective Team Collaboration
• Sound Decision Making
• Ability to Work Independently
• Efficient Time Management
• Motivational Skills

Supervisory Responsibility

While this position does not have direct supervisory responsibilities, the role requires coordination and oversight of project tasks assigned to various team members.

Work Environment

This role operates in a professional office setting, with occasional travel, possibly by airplane. Standard office equipment such as computers, phones, scanners, and photocopiers will be routinely used. The role may also involve operation of a company motor vehicle.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit for long periods of time; stand; walk; use hands to type, handle or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time position. Hours of work and days are variable, but typically Monday through Friday. Project Coordinators are expected to be available as needed outside regular office hours to assist with the successful completion of project tasks. Occasional evening and weekend work may be required as job duties demand.

Travel

Occasional travel could be expected for this position.

Qualifications

Required Education and Experience

• Exceptional verbal and written communication skills with both internal and external stakeholders.
• Ability to simplify complex project concepts for broader understanding.
• A minimum of one year of experience in project coordination or a related role.

Preferred Education and Experience

• One or more years of project or employee management work experience.
• One or more relevant project management certifications (i.e. Project+, CAPM and PMP).
• Bachelor's (or higher) degree in Project Management or business-related field.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change, with or without notice.