Project Coordinator - Medical Communications

Project Coordinator - Medical Communications

Location: This position will ideally be based on the East Coast of the United States; however, candidates from other locations in the United States such as Central may be considered based on qualifications and experience. Start Date: January 2026

About the role: The Medical Project Coordinator plays a vital role in providing task-based support on essential project management activities. The Project Coordinator assists the project management team in achieving daily tactical objectives, which include project management, budget management, and adherence to timelines. Working under the direction of senior team members, the Project Coordinator supports both financial and project management tasks to ensure the successful execution of projects. This role is primarily internally focused but also involves maintaining regular communication with external stakeholders to keep them informed and updated on project progress. The Project Coordinator is expected to work across multiple accounts, gaining a broad range of experience. This position offers significant learning opportunities, making it an excellent stepping stone for advancement within the project management track. Through hands-on experience and exposure to various project types, the Project Coordinator will develop the skills necessary for future career growth.

What You'll Do

• Assist with budget development, out-of-scope tasks, and reconciliation.
• Update project/finance/resource tools.
• Develop, track, and update project timelines.
• Assist with providing financial information.
• Process invoicing requests.
• Manage internal traffic and booking requests for shared solutions.
• Oversee day-to-day management tasks, including updating status sheets and ensuring timely responses.
• Attend internal status calls and contribute to post-meeting minutes.
• Attend and input into internal debrief meetings.

About You

• 12 months experience working at a Medical Communications agency in an administrative role, preferably in a team-based, client-focused environment.

$60,000 - $70,000 a year

What we can offer: You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August. Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.

We encourage all applicants to read our candidate privacy notice before applying to Avalere Health. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.